Wash. Admin. Code § 132K-122-050 - Limits on rights to review and inspect educational records
(1) There is no
right to review and inspect a parent's confidential financial statements or
records or any information contained therein;
(2) Confidential letters and confidential
statements of recommendation shall be made available for inspection and review
by the student except that:
(a) Inspection and
review of such letters and statements placed in the education records prior to
January 1, 1975, which were solicited with a written assurance of
confidentiality or sent and retained with a documented understanding of
confidentiality and which are used only for their specifically intended
purposes shall not be permitted;
(b) Inspection and review of such letters and
statements placed in the education records after January 1, 1975, shall not be
permitted where the letters and statements relate to
(i) Admission to an educational
institution;
(ii) An application
for employment;
(iii) The receipt
of an honor or honorary recognition and where the student has waived his or her
rights to inspection or review of such letters and statements as provided for
in WAC [132K-122-040].
(3) Where requested records or data include
information on more than one student, the student shall be entitled to receive
or be informed of only that part of the record for data that pertains to that
student.
(4) The registrar is the
official custodian of academic records and therefore the only official who may
issue the transcript of the student's official academic records or prepare
other copies of student's records on file in the registrar's office.
(5) Student education records may be
destroyed in accordance with routine retention schedules. In no case will any
record which is requested by a student for review in accordance with WAC
[132K-122-040] and [132K-122-090] be removed or destroyed prior to informing
the student and if requested providing the student access.
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