W. Va. Code R. § 133-6-8 - Agreement to Participate and Reports

8.1. In order for an institution to participate in the HEAPS Grant Programs, the president or the president's designee and the financial aid officer of the institution shall sign an agreement to participate. This agreement will outline duties of the institution, including, but not limited to:

8.1.1. Developing policies and procedures for the operation of the HEAPS Grant Programs, covering at a minimum:

8.1.1.a. Methods to determine if students meet the eligibility criteria for a HEAPS award;

8.1.1.b. Guidelines for distribution of grant funds when such funds are insufficient to make distributions to all eligible applicants;

8.1.1.c. Delivering awards to eligible students;

8.1.1.d. Reporting the number of students who participated in the HEAPS-Part-time program and who participated in the HEAPS Workforce program (for determining fund distribution for the coming year). The institutions shall report this information on a form and within a deadline prescribed by the Vice Chancellor for Administration;

8.1.1.e. Reporting annually the number of HEAPS Part-time and HEAPS Workforce awards made, the total amount of dollars awarded, and such other information as is requested by the Vice Chancellor for Administration. The institutions shall report this information on a form and within a deadline prescribed by the Vice Chancellor for Administration.

8.2. The Vice Chancellor for Administration shall prepare an annual report on the status of the HEAPS Grant Program and present it to the Legislative Oversight Commission on Education Accountability no later than December 1 of each year.

Notes

W. Va. Code R. § 133-6-8