W. Va. Code R. § 135-56-4 - Institutional Responsibility
Current through Register Vol. XXXIX, No. 11, March 18, 2022
4.1. Each
public higher education institution must develop and publish a policy and
procedures that address course completion for students called to military duty
and include at a minimum the specific provisions identified in Section 4.2 of
this rule.
4.2. In the event of an
unexpected call to duty, the military member student shall be afforded a choice
of options for completion of enrolled coursework.
4.2.1. If the military member student has
completed 75 percent or more of the term or the required coursework, s/he may
choose to:
4.2.1.a. Receive full credit for
the course, with assignment of the grade earned up to the time of the call to
duty, or
4.2.1.b. Withdraw from the
course without academic penalty and receive no credit for the course
pursued.
4.2.2. If the
military member student has completed less than 75 percent of the term or the
required coursework, s/he may choose to:
4.2.2.a. Receive an "incomplete" grade for
the course and, with written verification of concurrence of the instructor or
department chair, complete the course within one year of release from military
duty. Institutional timelines for completing the coursework and removing the
"incomplete" grade shall be published, or
4.2.2.b. Withdraw from the course without
academic penalty and receive no credit for the course pursued but receive a
proportional refund of tuition and fees and room and board for the term, as
permitted within adherence to financial aid regulations.
4.3. Military members seeking
relief under this rule must provide proof, in the form of a dated copy of
official orders, that the call up or reassignment could not reasonably have
been foreseen prior to the beginning of term in which registered.
4.4. This rule shall not be applicable in the
case of planned military training during an enrolled term if the planned
military training was scheduled and the military member notified of it prior to
the beginning of the term.
Notes
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