W. Va. Code R. § 148-17-4 - Procedures

4.1. State assets shall be disposed of exclusively through the state agency for surplus property.

4.2. The requesting agency shall submit a "Surplus Property Retirement Form" (WV-103) to the state agency for surplus property.

4.3. The state agency for surplus property shall evaluate the recommendation of the requesting agency to determine if inspection of the property is necessary.

4.4. The state agency for surplus property may determine that a physical inspection is not required when any of the following conditions exist:

4.4.a. The documentation for the request is complete and sufficient to allow a determination to be made;

4.4.b. The item was destroyed in a known natural disaster, accident or other occurrence; or,

4.4.c. The value of the item is such that disposal as waste is in the best interest of the State.

4.5. If the state agency for surplus property deems a physical inspection of the state property is warranted, an employee of the state agency for surplus property will visit the agency to gather information on the property condition.

4.5.a. A physical inspection may be performed if the following conditions exist:

4.5.a.1. The written description of the asset to be disposed of is incomplete and/or insufficient to make a determination;

4.5.a.2. The relative age of the asset would indicate that under normal circumstances the asset would retain value; and,

4.5.a.3. The volume of the assets being disposed of at any given time may have a greater total value to warrant another authorized method of disposal.

4.6. After proper documentation has been completed and, if necessary, a physical inspection conducted, the state agency for surplus property shall determine the approved disposal method of the commodity.

4.7. The state agency for surplus property has the right to take possession of any commodity retired as waste and provide disposal using any other method, in accordance with § 5A-3-45.

4.8. If the state agency for surplus property determines within fifteen (15) days of receiving a commodity that it must be disposed of as waste, any costs related to that disposal are the responsibility of the agency retiring the commodity.

Notes

W. Va. Code R. § 148-17-4