W. Va. Code R. § 148-19-10 - Real Property Accounting and Records

10.1. All real property owned or leased by the State shall be accounted for by the spending unit that owns, leases, or is in the possession of the real property.

10.2. Each spending unit shall establish and maintain a record of each item of real property it owns, leases, or possesses, shall annually report its real property inventory in the centralized accounting system maintained by the Enterprise Resource Planning Board, and provide, on or before December 30th, its records to the Real Estate Division in a format that is approved by the Real Estate Division: Provided, That any change in ownership status or occupancy of real estate must be reported within thirty days of the change by the spending unit to the centralized accounting system maintained by the Enterprise Resource Planning Board, and to any cabinet secretary or equivalent agency head to which the spending unit reports. Said reporting shall include:

10.2.a. A description of the real property including address and lot number if available, or a description of the subject lease, and the county where the property is located.

10.2.b The date the property was purchased or leased.

10.2.c. The purchase price of the property or the rental costs of leased real property.

10.2.d. The name of the spending unit or owner holding title to or leasing the real property.

10.2.e. A description of the current uses of the property as well as a description of projected future uses.

10.2.f. A description of all buildings, structures or other improvements located on the property.

10.2.g. The identity of any written agreements affecting the real property, including but not limited to, covenants, easements, rights of ways, etc.

Notes

W. Va. Code R. § 148-19-10