W. Va. Code R. § 148-19-2 - Request for Leased Space
2.1.
Generally.
2.1.a. A spending unit desiring to
lease any ground, building, office space or other space shall submit to the
Real Estate Division of the Department of Administration a completed
Requisition for Leased Space on the form provided by the Real Estate Division,
signed by the chief executive officer of the spending unit or his or her
designee, no later than six months prior the date the space is
required.
2.1.b. The requisition
shall require that the spending unit provide any information requested by the
Executive Director to accurately assess the spending unit's leasing needs. The
requisition shall contain a certification by the chief executive officer of the
spending unit or his or her designee that the space is necessarily required for
the proper function of the spending unit, that the spending unit will be
responsible for all rent and other necessary payments in connection with the
lease, and that satisfactory space is not available on grounds or in buildings
now owned or leased by the State.
2.1.c. A request to renew an existing lease
with or without changes shall be submitted by requisition no later than six
months prior to expiration of the existing lease. The Executive Director shall
determine if it is necessary to seek proposals for new leases within thirty
days of such submission. The current landlord will be simultaneously notified
by the Executive Director upon the determination of the necessity to seek
proposals for new leases.
Notes
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