W. Va. Code R. § 170-6-12 - Vendor Compliance
12.1. Prior to
an award, a vendor must be in compliance with the following requirements and,
if applicable, documentation verifying compliance shall be retained in the
file:
12.1.1. Purchasing Division Registration
as set forth in Subsection 7.1 above.
12.1.2. Workers' Compensation/Unemployment:
In accordance with West Virginia Code §
21A-2-6, verification of current
unemployment fee status and Workers' Compensation coverage is required to
ensure the vendor is not in default with Workers' Compensation and Employment
Compensation. wv OASIS automatically verifies compliance prior
to award.
12.1.3. Federal
Debarment: Verification that the vendor is not debarred by the federal
government. wv OASIS automatically verifies this federal
compliance prior to award.
12.1.4.
State Debarment: Verification that the vendor is not debarred by the State of
West Virginia. The Purchasing Division maintains a list of vendors debarred by
the state of West Virginia, which may be accessed at
www.state.wv.us/admin/purchase/debar.html.
This must be verified for compliance prior to award.
12.1.5. Secretary of State: Unless a waiver
is obtained from the Secretary of State's office, every in-state vendor must
have a certificate of authority and be in good standing with Secretary of
State's office. Out of State Vendors only need to register with the Secretary
of State under certain conditions. To search for a business or corporation with
the Secretary of State's office, visit
http://apps.sos.wv.gov/business/corporations.
Any vendor that cannot be found or shows a status of "revoked" or "dissolved"
is not eligible for award until the issue is resolved. Agencies must verify
this compliance manually prior to award and include a copy of the relevant
records on the contract purchasing file.
12.1.6. Other: In accordance with the West
Virginia Code §148 C.S.R. 1-6.1.5, the vendor must be licensed and in good
standing with any and all state and local laws and complete a Purchasing
Affidavit, and an Agreement Addendum (WV-96), as applicable.
Notes
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