W. Va. Code R. § 170-6-9 - Non-Emergent Purchasing $10,000.01 to $50,000.00

9.1. For purchases between ten thousand dollars and one cent ($10,000.01) and thirty thousand dollars ($30,000.00), of a non-emergent nature, a minimum of three verbal or written bids are required, when possible, and the lowest bid meeting specifications must be awarded the purchase order/contract unless there are extenuating circumstances. A price from an internet site shall be considered a bid for these circumstances, as long as it includes all relevant costs, including shipping and any other fee associated with the product. All bids must be documented on or attached to a EMD Form-49 and present in the file. A "no bid" is not considered a bid. Required documentation includes, but is not limited to, signed and completed purchase requisition, invoice or receipt, receiving report or packing slip, a copy of the contract front sheet showing item numbers and pricing page(s), if applicable.

9.2. For purchases between thirty thousand dollars and one cent ($30,000.01) up to and including fifty thousand dollars ($50,000.00), of a non-emergent nature, a minimum of three signed written bids are required, when possible, and the lowest bid meeting specifications should be awarded the purchase order/contract unless there are extenuating circumstances. All bids must be signed written bids, if services are involved, Agency terms and conditions, WV-96 if vendor terms and conditions are involved, Purchasing Affidavit, Non-Conflict of Interest form and vendor verification in VCUST, a copy of the contract front sheet showing item numbers and pricing page(s) if applicable.

Notes

W. Va. Code R. § 170-6-9