W. Va. Code R. § 33-13-8 - Requirements of a Grant Recipient

8.1. Grant funding will be disbursed at the time of receipt of invoices and all other required information by the department for approved expenditures on at least a 30-day rolling basis.

8.2. The grantee shall retain and make available upon request by the department, for a period of five years, all financial records, supporting documents, statistical records, and all other records and data as they relate to the application, acceptance and use of the grant.

8.3. If, through any cause, the grantee fails to fulfill in a timely and proper manner the obligations imposed in the grant agreement or violates any provisions of this rule, the department shall terminate the grant and the grantee shall immediately return any unspent funds of the grant to the department. The department may file a civil action in the Circuit Court of Kanawha County to recoup grant funds that are improperly spent.

8.4. The grantee shall comply with all federal, state, and local laws, codes, ordinances, rules and regulations.

8.5. All bids must be solicited and submitted in accordance with West Virginia procurement and contract bidding statutes and legislative rules.

8.6. The grantee shall submit a final report to the department within 30 days following the last day of the grant period. The report shall contain:

8.6.a. A complete accounting of the grant expended during the period;

8.6.b. Documentation supporting all grant expenditures, including without limitation, invoices, checks, and bank statements relating to the account into which grant funds are placed;

8.6.c. Documentation supporting demolition of structures required by the department;

8.6.d. Documentation evidencing site of waste disposal;

8.6.e. An accounting of the total demolition costs and community support for the project;

8.6.f. A qualitative evaluation of success and/or failures encountered in implementing the original application's requests;

8.6.g. The department shall return an incomplete report to the grantee for completion. A grantee shall resubmit a completed report within 30 days of notification that the report is incomplete. Failure to comply with reporting requirements may result in the grantee's ineligibility for future grants related to the RADP Grant Program.

Notes

W. Va. Code R. § 33-13-8