W. Va. Code R. § 48-17-4 - Form of Request

4.01 A request shall be made in writing, shall reasonably describe the records sought in a way that will permit their identification and location and should be addressed to the West Virginia Department of Mines, at Room E-153, State Capitol, Charleston, West Virginia 25305 for Department records.

(a) Requests which do not reasonably describe records sought. If the description of the records sought in the request is not sufficient to allow the Department to identify and locate the request records, the requestor will be notified within five working days that the request cannot be further processed until additional information is provided. Until such additional information is provided, the five-day time limit under Section 5 shall not begin.

(b) Misdirected requests; oral requests. The Department cannot assure that requests received by offices other than those referenced in Section 4.01 will be answered in a timely manner. The five-day period, as provided for in Section 5, shall begin at the time the Department receives the request. Oral or phone requests for the records may be honored if followed by a written request. Tne written request may be hand delivered if previous arrangements for an appointment or to receive copied material have been made by phone.

Notes

W. Va. Code R. § 48-17-4