W. Va. Code R. § 53-3-4 - Notices to Property Owners and Record Keeping

4.1. Each notice which the acquiring entity is required to provide to a proper owner or occupant under these regulations shall be personally served or sent by certified or registered first class mail, return receipt requested, and documented in the acquiring entity's files. Each notice shall be written in plain, understandable language. Persons who are unable to read and understand the notice must be provided with appropriate translation and counseling. Each notice shall state the name and telephone number of a person who may be contacted for answers to questions or other needed assistance.

4.2. The acquiring entity shall maintain adequate records of its acquisition activities in sufficient detail to demonstrate compliance with these regulations. The records shall be retained for at least three (3) years after each owner of real property or interest therein receives the final payment to which he or she is entitled under these regulations. The record keeping requirements of these regulations apply to the acquisition of a life estate or life use, acquisition by leasing, including options(s) for extension, acquisition of right-of-ways or easements and whether the acquisition is temporary or permanent.

4.3. The acquiring entity shall make every reasonable effort to acquire the real property or interest therein expeditiously by negotiations. In all instances, the acquiring entity shall make all reasonable efforts to properly, fairly and justly represent the interests of the Authority and the State of West Virginia in its acquisition endeavors.

Notes

W. Va. Code R. § 53-3-4