W. Va. Code R. § 64-32-13 - Record Preservation
13.1. When
an authorized reproduction of a vital record has been properly prepared by the
State Registrar and when all steps have been taken to ensure the continued
preservation of the information, the record from which the authorized
reproduction was made may be disposed of by the State Registrar. However, the
State Registrar may not dispose of the record until the quality of the
authorized reproduction has been tested to ensure that acceptable certified
copies can be issued and until a security copy of the document has been placed
in a secure location removed from the building where the authorized
reproduction is housed. The State Registrar shall maintain the security copy in
such a manner to ensure that it can replace the authorized reproduction should
the authorized reproduction be lost or destroyed.
13.2. The State Registrar shall offer the
original documents from which the authorized reproductions are made to the
section of Archives and History of the Division of Culture and History -
hereinafter known as the "State Archives". The State Archives may retain
permanently the records provided if they adhere to the restrictions in the
vital statistics law related to access to the records. If the State Archives
does not wish to place the records in its files the State Registrar may destroy
the documents in accordance with W. Va. Code and rules of the State Archives.
The destruction shall be by approved methods for disposition of confidential or
sensitive documents.
Notes
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