In this chapter:
"Accessible" means information arranged, identified, indexed or maintained in a
manner that permits the custodian of the public record to locate and retrieve
the information in a readable format within a reasonable time.
(2) "Accurate" means all information produced
exhibits a high degree of legibility and readability and correctly reflects the
original record when displayed on a retrieval device or reproduced on
(3) "Authentic" means the
retained electronic record correctly reflects the creator's input and can be
(4) "Content" means
the basic data or information carried in a record.
(5) "Context" means the relationship of the
information to the business and technical environment in which it arises.
"Context" can include, but is not limited to, such elements as: the origin of
the record; date and time the record was created; identification of the record
series to which the information belongs.
(6) "Electronic format" includes information
created, generated, sent, communicated or stored in electrical, digital,
magnetic, optical, electromagnetic or similar technological form.
(7) "Information system" means a system for
generating, sending, receiving, storing or otherwise processing data.
(8) "Legible" means the quality of the
letters, numbers or symbols can be positively and quickly identified to the
exclusion of all other letters, numbers or symbols when displayed on a
retrieval device or retrieved by device or reproduced on paper.
(9) "Life cycle" means all phases of a
record's existence: creation, active use, preservation and management through
to disposition. "Disposition" includes permanent preservation as well as
designation for destruction.
"Meaning" means a record carries its original content, context and structure
throughout its life cycle.
"Public record" has the meaning given in s.
(12) "Readable" means the quality of a group
of letters, numbers or symbols is recognized as words, complete numbers or
means the electronic record produced correctly reflects the initial record each
time the system is requested to produce that record.
(14) "Structure" means the appearance or
arrangement of the information in the record. "Structure" can include, but is
not limited to, such elements as heading, body and form.