Wis. Admin. Code Department of Military Affairs [Emergency Management] § WEM 7.06 - Payments of major disaster assistance fund applications

Current through November 29, 2021

(1) GENERAL PROVISIONS.
(a) The state share of the damages and eligible costs incurred by local governmental units may not be greater than 70% of the total eligible disaster costs.
(b) In any quarter of the state fiscal year, the department may not make payments to applicants in excess of 25% of the total amounts allocated in s. 20.465(3) (b) and (s), Stats.
(c) If major disaster assistance application payments requested during a quarter exceed 25% of the total amounts allocated in s. 20.465(3) (b) and (s), Stats., all accepted applications shall be paid proportionately.
(d) During the last quarter of the state fiscal year, the department shall proportionately allocate and pay the balance of funds, if any, remaining in the appropriations created in s. 20.465(3) (b) and (s), Stats., among all the applications submitted during the fiscal year with unpaid eligible costs.
(2) MATCH REQUIREMENTS.
(a) The local share of damages and eligible costs incurred by local governmental units may not be less than 30%.
(b) The substantiated value of donated materials, equipment, services and labor may be used as all or part of the local share of the eligible costs, subject to all of the following:
1. All sources of local share donation shall be indicated in the application and supporting documentation.
2. The maximum value of donated, non-professional labor shall be equal to the prevailing federal minimum wage.
3. The value of donated equipment may not exceed the Wisconsin department of transportation highway equipment rates.
4. The value of donated materials and professional services shall conform to market rates and be established by invoice.
(3) AUDIT.
(a) The applicant shall account for all funds received and paid under this chapter in conformance with generally accepted accounting principles and practices. The applicant shall maintain detailed records of expenditures to show that fund payments were used for the purpose for which the payment was made. The applicant shall maintain for 5 years all records relating to the application submitted in accordance with the State's standard audit practices and shall make the records available for inspection and audit. The applicant shall keep all financial records, including all invoices and canceled checks or bank statements that support all eligible costs claimed by the applicant for 5 years after the final payment.
(b) The department may audit all of the applicant's records pertaining to an application under this chapter. The department's audit may result in an adjustment in the payment amount.
(4) PAYMENT. The applicant shall submit to the administrator claims for payment of actual and eligible costs on forms provided by the department. All eligible costs claimed for payment shall be documented and shall be consistent with the eligibility provisions of this chapter.
(5) FINAL INSPECTION. Upon completion of all work by an applicant, the division shall inspect all the work that the applicant claims. The applicant shall provide the division employees with access to records pertaining to all claimed work and shall permit review of all records relating to the work.
(6) CLOSEOUT OF APPLICATION. The administrator shall close out the applicant's major disaster assistance application after all of the following occur:
(a) The recovery work is complete.
(b) The division completes a final inspection of all work claimed for reimbursement by the applicant.
(c) The applicant receives the final amount due or pays any amount owed.
(d) The required audits are complete.

Notes

Wis. Admin. Code Department of Military Affairs [Emergency Management] § WEM 7.06
CR 06-088: cr. Register November 2006 No. 611, eff. 12-1-06.

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