44 U.S. Code § 2904 - General responsibilities for records management
prev | next
(a) The Archivist shall provide guidance and assistance to Federal agencies with respect to ensuring adequate and proper documentation of the policies and transactions of the Federal Government and ensuring proper records disposition.
(b) The Administrator shall provide guidance and assistance to Federal agencies to ensure economical and effective records management by such agencies.
(c) In carrying out their responsibilities under subsection (a) or (b), respectively, the Archivist and the Administrator shall each have the responsibility—
(1) to promulgate standards, procedures, and guidelines with respect to records management and the conduct of records management studies;
(2) to conduct research with respect to the improvement of records management practices and programs;
(3) to collect and disseminate information on training programs, technological developments, and other activities relating to records management;
(4) to establish such interagency committees and boards as may be necessary to provide an exchange of information among Federal agencies with respect to records management;
(5) to direct the continuing attention of Federal agencies and the Congress on the need for adequate policies governing records management;
(6) to conduct records management studies and, in his discretion, designate the heads of executive agencies to conduct records management studies with respect to establishing systems and techniques designed to save time and effort in records management;
(7) to conduct inspections or surveys of the records and the records management programs and practices within and between Federal agencies;
(8) to report to the appropriate oversight and appropriations committees of the Congress and to the Director of the Office of Management and Budget in January of each year and at such other times as the Archivist or the Administrator (as the case may be) deems desirable—
(B) on evaluations of responses by Federal agencies to any recommendations resulting from inspections or studies conducted under paragraphs (6) and (7) of this section, and
Source(Added Pub. L. 94–575, § 2(a)(2),Oct. 21, 1976, 90 Stat. 2725; amended Pub. L. 96–511, § 2(c)(1),Dec. 11, 1980, 94 Stat. 2825; Pub. L. 98–497, title I, § 107(b)(16),Oct. 19, 1984, 98 Stat. 2288.)
A prior section 2904,Pub. L. 90–620, Oct. 22, 1968, 82 Stat. 1296, contained provisions similar to those comprising pars. (1) and (2) of this section, prior to repeal by Pub. L. 94–575, § 2(a)(2).
Provisions similar to those comprising pars. (8) to (10) of this section were contained in section 2902,Pub. L. 90–620, Oct. 22, 1968, 82 Stat. 1296, prior to repeal by Pub. L. 94–575, § 2(a)(1).
1984—Pub. L. 98–497substituted “for records management” for “of Administrator” in section catchline.
Subsec. (a). Pub. L. 98–497designated existing first sentence as subsec. (a) and substituted “Archivist” for “Administrator” and “ensuring adequate and proper documentation of the policies and transactions of the Federal Government and ensuring proper records disposition” for “records creation, records maintenance and use, and records disposition”.
Subsec. (b). Pub. L. 98–497added subsec. (b).
Subsec. (c). Pub. L. 98–497designated existing second sentence as subsec. (c), substituted “In carrying out the responsibilities under subsection (a) or (b), respectively” for “In providing such guidance and assistance,”, and inserted reference to Archivist in text preceding par. (1).
Subsec. (c)(1). Pub. L. 98–497redesignated par. (2) as (1). Provisions contained in former par. (1) are now contained substantially in subsec. (d).
Subsec. (c)(2). Pub. L. 98–497redesignated par. (3) as (2). Former par. (2) redesignated (1).
Subsec. (c)(3). Pub. L. 98–497redesignated par. (6) as (3) and inserted “to collect and”, “training programs”, and “other activities”. Former par. (3) redesignated (2).
Subsec. (c)(4). Pub. L. 98–497redesignated par. (5) as (4). Former par. (4), which read “serve as a clearinghouse for information with respect to records management and as a central source for reference and training materials with respect to records management”, was struck out.
Subsec. (c)(5). Pub. L. 98–497redesignated par. (7) as (5) and struck out “the burden placed on the Federal Government by unnecessary paperwork” after “Congress on”, “creation” before “maintenance”, and “and use, and disposition” after “maintenance”. Former par. (5) redesignated (4).
Subsec. (c)(6). Pub. L. 98–497redesignated par. (8) as (6) and struck out “with particular attention given to standards and procedures governing records creation” at end. Former par. (6) redesignated (3).
Subsec. (c)(7). Pub. L. 98–497redesignated par. (9) as (7) and substituted “surveys of the records and the records management programs and practices within and between Federal agencies” for “records management studies which involve a review of the programs and practices of more than one Federal agency and which examine interaction among and relationships between Federal agencies with respect to records and records management”. Former par. (7) redesignated (5).
Subsec. (c)(8). Pub. L. 98–497redesignated par. (10) as (8) and inserted “in January of each year”, “the Archivist or”, and substituted “(7)” for “(9)” and “(6)” and “(7)” for “(8)” and “(9)”, respectively, in subpars. (A) and (B).
Subsec. (c)(9), (10). Pub. L. 98–497redesignated pars. (9) and (10) as (7) and (8), respectively.
Subsec. (d). Pub. L. 98–497added subsec. (d).
1980—Par. (10). Pub. L. 96–511prescribed that the report be to appropriate oversight and appropriations committees, incorporated existing provisions in cls. (A) and (B) and added cl. (C).
Effective Date of 1984 Amendment
Amendment by Pub. L. 98–497effective Apr. 1, 1985, see section 301 ofPub. L. 98–497, set out as a note under section 2102 of this title.
Effective Date of 1980 Amendment
Pub. L. 96–511, § 5,Dec. 11, 1980, 94 Stat. 2826, provided: “This Act [enacting chapter 35 of this title, amending this section, section 2905 of this title, section 5315 of Title 5, Government Organization and Employees, section 1221–3 of Title 20, Education, section 1211 of Title 30, Mineral Lands and Mining, and section 292h of Title 42, The Public Health and Welfare, and enacting provisions set out as notes under sections 101 and 3503 of this title] shall take effect on April 1, 1981.”
Termination of Reporting Requirements
For termination, effective May 15, 2000, of provisions of law requiring submittal to Congress of any annual, semiannual, or other regular periodic report listed in House Document No. 103–7 (in which a report to appropriate oversight and appropriations committees of Congress under subsec. (c)(8) of this section is listed as the 9th item on page 173 and as the 5th item on page 180), see section 3003 ofPub. L. 104–66, as amended, and section 1(a)(4) [div. A, § 1402(1)] of Pub. L. 106–554, set out as notes under section 1113 of Title 31, Money and Finance.