49 CFR 219.901 - Retention of alcohol testing records.
(a) General requirement. In addition to the records required to be kept by part 40 of this title, each railroad must maintain alcohol misuse prevention program records in a secure location with controlled access as set out in this section.
(b) Each railroad must maintain the following records for a minimum of five years:
(1) A summary record of each covered employee's test results; and
(2) A copy of the annual report summarizing the results of its alcohol misuse prevention program (if required to submit the report under § 219.801(a)).
(c) Each railroad must maintain the following records for a minimum of two years:
(1) Records related to the collection process:
(i) Collection logbooks, if used.
(ii) Documents relating to the random selection process.
(iii) Documents generated in connection with decisions to administer reasonable suspicion alcohol tests.
(iv) Documents generated in connection with decisions on post-accident testing.
(v) Documents verifying the existence of a medical explanation of the inability of a covered employee to provide an adequate specimen.
(2) Records related to test results:
(i) The railroad's copy of the alcohol test form, including the results of the test.
(ii) Documents related to the refusal of any covered employee to submit to an alcohol test required by this part.
(iii) Documents presented by a covered employee to dispute the result of an alcohol test administered under this part.
(3) Records related to other violations of this part.
(4) Records related to employee training:
(i) Materials on alcohol abuse awareness, including a copy of the railroad's policy on alcohol abuse.
(ii) Documentation of compliance with the requirements of § 219.23.
(iii) Documentation of training provided to supervisors for the purpose of qualifying the supervisors to make a determination concerning the need for alcohol testing based on reasonable suspicion.
(iv) Certification that any training conducted under this part complies with the requirements for such training.