49 CFR 219.901 - Retention of alcohol and drug testing records.
(1) In addition to the records part 40 of this title requires keeping, a railroad must also maintain alcohol and drug misuse prevention program records in a secure location with controlled access under this section's requirements.
(2) A railroad must maintain for two years, rather than one year, the records to which § 40.333(a)(4) of this title applies (i.e., records of negative and cancelled drug test results and alcohol test results with a concentration of less than 0.02). A railroad may maintain legible and accessible scanned or electronic copies of these records for the second year.
(b)Records maintained for a minimum of five years. Each railroad must maintain the following records for a minimum of five years:
(1) A summary record or the individual files of each regulated employee's test results; and
(c)Records maintained for a minimum of two years. Each railroad must maintain the following records for a minimum of two years:
(1) Records related to the collection process:
(i) Collection logbooks, if used;
(iii) Documents generated in connection with decisions to administer Federal reasonable suspicion or reasonable cause alcohol or drug tests;
(iv) Documents generated in connection with decisions on post-accident testing; and
(v) Documents verifying the existence of a medical explanation for the inability of a regulated employee to provide an adequate specimen;
(2) Records related to test results:
(i) The railroad's copy of the alcohol test form, including the results of the test;
(3) Records related to other violations of this part; and
(4) Records related to employee training:
(ii) Documentation of compliance with the requirements of § 219.23; and
(iii) Documentation of training (including attendance records and training materials) the railroad provided to supervisors for the purpose of qualifying the supervisors to make a determination concerning the need for reasonable suspicion or post-accident alcohol and drug testing.