Ala. Admin. Code r. 560-X-50-.08 - Maintenance Of Records
(1) The
provider shall make available to the Alabama Medicaid Agency at no charge all
information regarding claims for services provided to eligible recipients. The
provider shall permit access to all records and facilities for the purpose of
claims audit, program monitoring, and utilization review by duly authorized
representatives of federal and state agencies. Complete and accurate fiscal
records which fully disclose the extent and cost of services shall be
maintained by the provider.
(2) The
provider shall maintain documentation of Medicaid clients' signatures. These
signatures may be entered on a sign-in log, service receipt, or any other
record that can be used to indicate the clients' signatures and dates of
service.
(3) All records shall be
maintained for a period of at least three (3) years plus the current fiscal
year. If audit, litigation, or other legal action by or on behalf of the state
or federal government has begun but is not completed at the end of the three
(3) year period, or if audit findings, litigation, or other legal action have
not been resolved at the end of the three (3) year period, the records shall be
retained until resolution and finality thereof. Such records shall be kept in a
form that will facilitate the establishment of a complete audit trail in the
event such items are audited.
Author: Dee Lockridge
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