3 AAC 08.307 - Filing of proxy solicitation materials
(a) An annual
report, proxy, consent or authorization, proxy statement, or other material
relating to proxy solicitation required to be filed with the administrator
under AS
45.55.139 shall be filed electronically, in
digital media format, or in paper format. The filing must be similar in
appearance to the material that is distributed to shareholders.
(b) A document filed electronically must be
in searchable, portable document format (pdf) or another format pre-approved in
writing by the administrator.
(c) A
filing in digital media format, including an audio, video, or digital
recording, must be in a compact disc (CD) or digital versatile disc (DVD)
medium or another format pre-approved in writing by the administrator. Two
copies shall be filed with the administrator.
(d) If a filing is submitted in paper format,
two legible, printed copies shall be filed with the administrator.
(e) An annual report, proxy, consent or
authorization, proxy statement, or other material relating to proxy
solicitation is filed under
AS
45.55.139 when the administrator receives it,
unless the administrator rejects it under (f) of this section.
(f) The administrator may reject a filing if
it is not required to be filed under
AS
45.55.139, contains personal information, or
is illegible or corrupt. If a filing is rejected, it may be corrected and
resubmitted to the administrator. In this subsection, "personal information"
has the meaning given in
AS
45.48.090.
(g) Material filed and accepted under
AS
45.55.139 becomes a part of the records of
the administrator and, unless the administrator designates it confidential, is
available for public inspection.
Notes
Authority:AS 45.55.139
AS 45.55.160
AS 45.55.950
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