8 AAC 45.020 - Transaction of business

(a) The division will transact business at its offices in Juneau, Anchorage and Fairbanks during the hours prescribed by law.

(b) The board will determine the time and place within the State of Alaska for holding sessions of the board and conducting hearings.

(c) Papers and documents may be filed in person at any of the division's offices, by mail, by facsimile transmission, or by electronic mail.

(d) Papers and documents filed by facsimile transmission or by electronic mail must be in compliance with the following:

(1) a party may file a document by electronic mail with the division or the board by sending the document, as an attachment, to the division's electronic mail address or by facsimile transmission, except that a party may file a reemployment benefits administrator document by electronic mail with the reemployment benefits administrator by sending the document, as an attachment, to the administrator's electronic mail address or by facsimile transmission

(2) a document

(A) sent by facsimile transmission to the division, board, or administrator may not exceed 50 pages;

(B) electronically mailed to the division, board, or administrator in an electronic mail submission may not exceed 10 megabytes (MB);

(C) electronically mailed to the division, board, or administrator for filing must be sent as attachments in .pdf format;

(3) The filing party must attach proof of service as required by 8 AAC 45.060 by including it on, or attaching it to, the filed document;

(4) filing of a document by

(A) facsimile transmission is considered complete upon receipt of the entire document by the division's facsimile machine;

(B) electronic mail with the division or the board is considered complete upon receipt of the entire document at the division's electronic mail address;

(C) electronic mail with the administrator is considered complete upon receipt of the entire document at the administrator's electronic mail address;

(5) a document is considered filed upon receipt unless received on a Saturday Sunday, a day the board is closed due to a state-recognized closure, or after 5:00 p.m. Alaska time, if the document is filed on a Saturday, Sunday, a day the board is closed due to a state-recognized closure, or after 5:00 p.m. Alaska time, the filing date will be the next working day;

(6) the division, the board, and the administrator are not responsible for verifying that documents filed electronically are received correctly, that all pages were transmitted, that the document is legible, or that receipt was correct in any other respect; the division, the board and the administrator are not responsible for technological problems that may occur as a party tries to transmit documents electronically; electronic mail that is identified as having a virus will be deleted immediately, the filing party will be informed by the division, and a document attached to the electronic mail will be considered rejected;

(7) original documents of all electronically filed pleadings must be kept by the party to resolve questions pertaining to authenticity; follow-up originals may not be filed, electronically or otherwise, unless specifically ordered by the board, division, or administrator;

(8) a party filing documents by electronic mail must include in the subject line of the transmitting message

(A) the division's case number for the attached documents; and

(B) a brief description of the documents to be filed;

(9) a party filing documents by facsimile must include a cover sheet with the division's case number and identify the documents to be filed;

(10) the party may not provide extraneous narrative or explanation in the body of the transmitting electronic mail message or on the facsimile cover sheet; information in the electronic mail message or on the facsimile cover sheet is limited to the case name, case number, title of each document that is attached for filing, and the number of pages to be filed;

(11) permission to deviate from the process under this subsection may only be granted for good cause by order of the designee assigned to the case;

(12) failure to adhere to the process under this subsection may result in rejection of the submitted documents.

Notes

8 AAC 45.020

In effect before 7/28/59; am 5/28/83, Register 86; am 4/9/2016, Register 218, July 2016; am 5/12/2019, Register 230, April 2019

The address for filling by electronic mail is workerscomp@alaska.gov. For filling in person, by mail, and by facsimile the addresses and facsimile numbers for the respective division offices are as follows: Juneau Office, mailing address: P.O. Box 115512 Juneau AK 99811-5512 physical address: 1111 W. 8th Street, Rm 305, Juneau, AK 99801, Fax: (907) 465-2797; Anchorage Office, 3301 Eagle Street, Suite 304, Anchorage, AK 99503, Fax: (907) 269-4975; Fairbanks Office, 675 Seventh Avenue, Station K, Fairbanks, AK 99701-4531, Fax: (907) 451-2928.

Authority:AS 23.30.005