8 AAC 84.080 - Records inspection and retention; monitoring

(a) A person awarded a grant under 8 AAC 84.010 - 8 AAC 84.090 shall maintain all appropriate records related to the grant, including

(1) records used for determining an individual's eligibility to receive training or employment assistance;

(2) training curricula and related materials;

(3) participant attendance at the training;

(4) testing materials and results;

(5) any certifications or other credentials earned by participants as a result of the training;

(6) all accounting records related to the receipt and expenditure of financial resources and other contributed or leveraged money;

(7) all reports submitted to the department and all documents supporting how the reports were prepared;

(8) any other documents that record the activities that occurred under the grant or through the use of financial resources of the grant; and

(9) any documents that the department may require as a condition of the grant.

(b) A person awarded a grant shall maintain the grant-related records required under this section for at least three years after the date the grant is formally closed. If a person has an unresolved audit finding, questioned costs, litigation, or grievance at the end of the three-year period, the person shall maintain the records until the matter is fully resolved.

(c) A person awarded a grant shall ensure that any subgrantee or subcontractor funded by a grant under 8 AAC 84.010 - 8 AAC 84.090 maintain all grant related records in accordance with (a) and (b) of this section.

(d) A person awarded a grant shall ensure that the person's records, and the records of any subcontractor or subgrantee, relevant to the expenditure of money received under a grant are available to the department for periodic monitoring. The records must be made available for inspection no later than 24 hours after a request by the department.

Notes

8 AAC 84.080

Eff. 12/23/2011, Register 200

Authority:AS 23.15.580