Ariz. Admin. Code § R13-5-103 - Personnel Administration

A. Separation of powers. The agency head shall staff and maintain a human resources function responsible for personnel administration consistent with these rules and under the jurisdiction of the Council as provided for in statute and this Chapter. The business manager shall provide oversight to Human Resources in administering this Chapter.

B. Personnel records. Human Resources shall maintain employment records on each agency employee, including the employee's:

1. Employment application;

2. Examination scores;

3. Signed oath of office;

4. Date of initial appointment;

5. Other appointment orders;

6. Performance reports;

7. Transfers;

8. Commendations;

9. Leaves-of-absence without pay;

10. Disciplinary actions;

11. Separation from the agency;

12. Reinstatement to the agency, and

13. Any other appropriate employment records.

C. Confidentiality. Human Resources shall preserve the confidentiality of personnel records. Persons authorized to access personnel records are:

1. The employee;

2. A person authorized by the employee;

3. A person with an official court order;

4. A person authorized by the agency head;

5. A person authorized by the chair of the Council; and

6. A law enforcement agency with authorized access to such records under A.R.S. § 41-1828.01.

Notes

Ariz. Admin. Code § R13-5-103

New Section adopted by final rulemaking at 6 A.A.R. 2090, effective May 10, 2000 (Supp. 00-2).