Ariz. Admin. Code § R13-5-510 - Leave without Pay
A.
Short-term leave without pay.
1. An agency
head shall place an employee on leave without pay when the employee is unable
to report to work due to illness or non-industrial injury and the employee has
no accrued or donated leave balance to cover the absence. The supervisor may
require the employee to submit supporting documentation for sick leave without
pay. If the absence exceeds five working days, the employee must request leave
without pay as outlined in subsection (A)(2) of this Section.
2. An employee may request a leave of absence
without pay of 30 working days or less by notifying the employee's manager as
soon as possible and submitting a signed memorandum. The employee shall include
the reason for the request and the employee's intended departure and
return-to-duty dates. The agency head may approve or deny the request and may
set a date for the employee's return. If the leave is approved, the employee's
manager shall notify the employee in writing, including any stipulation of
approval. If the employee returns on schedule, the employee shall retain the
position held before the leave of absence.
B. Extended leave without pay. An employee
may request an extended leave-of-absence without pay of over 30 working days by
notifying the employee's manager as soon as possible and submitting a written
request under the agency's policies and procedures.
1. Approval. An agency head may approve an
extended leave without pay. If extended leave without pay is approved, an
employee shall sign a leave of absence agreement with the agency. The
leave-of-absence agreement shall outline the conditions of the leave and the
employee's return to work.
2.
Cancellation. An agency head may cancel a leave-of-absence without pay for any
of the following reasons:
a. The employee
violates any condition of the leave-of-absence agreement, including failure to
return to work on schedule;
b. The
agency head directs the employee to return to duty because of a need for the
employee's services; or
c. The
employee requests to return early from the leave-of-absence.
3. Return to work. An employee
shall return to duty on schedule from any approved leave of absence unless an
extension is approved by the agency. When an employee returns from an extended
leave without pay, the agency head shall return the employee to the same
position, to another position in the same classification, or to a position in a
similar classification for which the employee is qualified, provided:
a. The employee complied with all terms of
the leave-of-absence agreement, and
b. The employee passes background screening
by the agency head.
C. Disposition of accrued leave. An employee
may retain annual and sick leave balances while on an extended
leave-of-absence. An employee shall be paid for any unused compensatory or
holiday leave balances at the beginning of an extended leave-of-absence. If an
employee is granted leave without pay to accept an uncovered appointment with
the Governor, the Legislature, or another state agency, the agency head shall
transfer the employee's accumulated sick leave to the receiving agency. The
employee's annual leave may also be transferred if the employee and both
agencies agree.
Notes
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