Ariz. Admin. Code § R2-12-1304 - Registration
A. To receive
authorization from the Secretary of State to perform remote online
notarizations a notary public must submit an application in a format prescribed
by the Secretary of State that provides the following information about the
applicant:
1. The applicant's full legal name
and the name under which the applicant is commissioned as a notary public (if
different);
2. The applicant's
email address;
3. A description of
the technologies or devices that the applicant intends to use to perform remote
online notarizations;
4. The name,
address, and website URL of any vendors or other persons that will directly
supply to the applicant the technologies that the applicant intends to
use;
5. A statement certifying that
the technologies described in the application comply with the requirements of
this Article; and
6. A disclosure
of any professional license or commission revocations or other professional
disciplinary actions taken under the laws of any state against the
applicant.
B. The
application must be submitted to the Secretary of State as provided by
information posted on the Secretary of State's website at
https://azsos.gov/.
C. If, during the term of a notary public's
commission, the notary public intends to use the technologies of another vendor
or person than those identified under subsection (A)(3) and (4), then an
additional application or amendment identifying such other vendors or other
persons must be submitted to the Secretary of State as provided in this
section.
D. If the technology
identified in the application under subsection (A) conforms to the standards
adopted under this Article and the applicant satisfies the requirements of this
section, the Secretary of State shall approve the use of the technology and
issue to the notary public written authorization to perform electronic
notarizations.
E. The Secretary of
State may reject the application, or terminate or revoke a prior authorization
given under this section, for the following reasons:
1. The applicant's failure to comply with
A.R.S. §§
41-251
through
41-333
or this Article;
2. Any information
required under subsection (A) is missing, inaccurate, or incomplete;
or
3. The technology identified in
the application does not conform to the standards adopted under this
Article.
F. The
Secretary of State shall notify the notary public of approval or rejection of
the application within (45) days after receipt. If the application is rejected,
the Secretary of State shall state the reasons for the rejection.
G. Rejection of an application, or
termination or revocation of a prior authorization to perform electronic
notarizations may be appealed pursuant to A.R.S. §§
41-1092.03
and
41-1092.06.
H. The term of the commission to perform
remote online notarization shall be the same as the term of the notary's
existing notary commission.
I. The
renewal of the commission of a notary public who has previously received
authorization to perform remote online notarizations does not constitute
renewal of such authorization. Applicant shall submit another application as
provided under subsection (A) and must receive authorization from the Secretary
of State in order to continue to perform remote online notarizations.
J. Nothing herein shall be construed to
prohibit a notary public from receiving, installing, or using hardware and/or
software updates to the technologies that the notary public identified under
subsection (A) if the hardware and/or software update does not result in
technologies that are materially different from the technologies that the
notary public identified previously.
Notes
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