Ariz. Admin. Code § R2-18-101 - Definitions

Unless the context requires otherwise, the following definitions apply:

"Accessibility Compliance Representative" is the budget unit's designated representative for Section 508 compliance matters to receive, investigate and process complaints that allege the budget unit's failure to comply with accessibility standards.

"Accessibility Standards" means the statewide accessibility standards adopted by the Department to address compliance with Section 508 in developing, procuring, maintaining or using electronic or information technology.

1. "Appeal" means a written request filed with the Information Technology Authorization Committee (ITAC) by a budget unit challenging a decision by the Arizona Department of Administration to reject the budget unit's proposed IT Plan or project.

2. "CEO" means chief executive officer.

"Comparable Access" means alternative means of access that allows the individual to use the information and data in accordance with applicable state and federal laws such as Title I and Title II of the Americans with Disabilities Act and Section 504 of the Rehabilitation Act.

3. "Critical information technology project," as used in A.R.S. Title 18, Chapter 1, means an IT project having total costs greater than $25,000 and requires monitoring, with monitoring frequency and duration left to the sole discretion of the Department.

a. Is complex,

b. Involves advanced technology not previously deployed in any budget unit, or

c. Requires technical expertise that is not available in the budget unit.

"Department" means the Arizona Department of Administration.

4. "Development costs" means the sum of IT project startup costs, as defined in the PIJ instructions.

5. "Disapprove" means reject.

"Expenditure and Activity Report" means a standard project status summary that is used by a budget unit to report progress and costs on IT projects.

6. "GITA" means GOVERNMENT INFORMATION TECHNOLOGY AGENCY.

7. "Incomplete IT Plan or PIJ" means an IT Plan or PIJ that is missing information, sections, or approvals, as determined by GITA.

8. "Information technology plan" or "IT Plan", as used in A.R.S. Title 18, Chapter 1, means a documented strategy for information technology resources and practices to support business direction over a specific period of time.

9. "Information technology project or "IT Project," as used in A.R.S. Title 18, Chapter 1, means a series of activities, events, and investments to develop and implement new or enhanced IT over a prescribed period of time.

10. "IT" means information technology.

11. "ITAC" means Information Technology Authorization Committee, which is established under A.R.S. § 18-121.

12. "Major information technology project," as used in A.R.S. Title 18, Chapter 1, means an IT project that has total costs greater than $1 million.

a. Is necessary to the state or budget unit mission;

b. Is necessary to protect health, welfare, or safety of the public;

c. Is necessary for homeland security;

d. Is legally mandated;

e. Is necessary to improve government efficiency and effectiveness;

f. Involves a political subdivision; or

g. Involves multiple budget units.

13. "PIJ" means project investment justification.

14. "Priority category," as used in A.R.S. Title 18, Chapter 1, means a grouping of approved GITA projects by GITA-defined criteria.

15. "PIJ template" means a standard set of forms and reporting formats to be prepared by a budget unit and submitted to the Department to describe an IT project and to identify resources, technologies, benefits, costs, goals, risks, financials, and other key factors, to establish specific milestones for development and implementation of the project.

16. Project status report" means a standard project status summary that is used by a budget unit to report progress on IT projects.

17. "Quality assurance," as used in A.R.S. Title 18, Chapter 1, means a budget unit's process of evaluating IT goals, objectives, and activities to promote successful implementation.

"Section 508" means Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended

18. "Standards" as used in A.R.S. Title 18, Chapter 1 means requirements associated with development, maintenance, use, and access to IT based on generalized industry benchmarks and best practices.

"Telecommunications," as used in A.R.S. § 18-101(6), does not include land mobile radio services.

19. "Temporarily suspend the expenditure of monies," as used in A.R.S. Title 18, Chapter 1, means an order from the Department to a budget unit to immediately cease expenditures of monies and related project activities.

20. "Total project costs" or "total costs," as used in A.R.S. Title 18, Chapter 1, means the IT development and implementation costs associated with an information technology project.

Notes

Ariz. Admin. Code § R2-18-101

Adopted effective July 9, 1998 (Supp. 98-2). Amended by final rulemaking at 10 A.A.R. 4449, effective December 4, 2004 (04-4). Amended by final rulemaking at 25 A.A.R. 1133, effective 6/7/2019.