Ariz. Admin. Code § R2-7-605 - Multi-term Contracts

A. The agency chief procurement officer may enter into a contract for materials or services for a period exceeding the time identified in A.R.S. § 41-2546(A), if a written approval from the state procurement administrator is issued prior to offer due date and time.

B. The agency chief procurement officer shall submit a request to the state procurement administrator in writing indicating:

1. The time period requested for the contract;

2. Documentation that the estimated requirements are reasonable and continuing;

3. Documentation to demonstrate why more frequent competition is not practicable and that such a contract will serve the best interests of the state.

C. The agency chief procurement officer shall include in all multi-term contracts a clause specifying that the contract shall be cancelled if monies are not appropriated or otherwise made available to support the continuation of performance in a sub-sequent fiscal year. If the contract is cancelled under this Section, the contractor may only be reimbursed for the reason-able value of any nonrecurring costs incurred but not amortized in the price of the materials or services delivered under the contract or which are otherwise not recoverable.

Notes

Ariz. Admin. Code § R2-7-605

New Section made by final rulemaking at 12 A.A.R. 508, effective April 8, 2006 (Supp. 06-1). Amended by final rulemaking at 20 A.A.R. 3510, effective 2/2/2015.