A.A request for quotation shall be issued for
purchases estimated to exceed $10,000 but less than that specified in A.R.S. §
41-2535.
The agency chief procurement officer shall include the following in the
solicitation:
1. Offer submission
requirements, including offer due date and time, where offers will be received,
and offer acceptance period;
2. Any
purchase description, specifications, delivery or performance schedule, and
inspection and acceptance requirements;
3. The minimum information that the offer
shall contain;
4. Any evaluation
factors;
5. Whether negotiations
may be held;
6. Any contract
options including renewal or extension;
7. The uniform terms and conditions by text
or reference; and
8. Any other
terms, conditions, or instructions specific to the procurement.
B.
The request for quotation shall include a statement that
only a small business, as defined in R27-101, shall be awarded a contract,
unless any of the following apply:
1.
The purchase has been unsuccessfully competed under
R27-D303, including failure to obtain fair and reasonable prices; or
2.
The agency chief procurement officer has made a
written determination that restricting the procurement to small business is not
practical under the circumstances.
B. The agency chief procurement officer shall
issue the request for quotation by distributing the request for quotation to a
minimum of three small businesses registered on the prospective suppliers
list.
C. The request for quotation
shall include a statement that only a small business, as defined in
R2-7-101, shall be
awarded a contract, unless any of the following apply:
1. The purchase has been unsuccessfully
competed under Subsection (B) of this Section, including failure to obtain fair
and reasonable prices;
2. The
agency chief procurement officer has made a written determination that less
than three small businesses are registered on the prospective suppliers list;
or
3. The agency chief procurement
officer has made a written determination prior to issuing a request for
quotation that restricting the procurement to small business is not practical
under the circumstances.
Notes
Ariz. Admin. Code §
R2-7-D302
New Section made by
final rulemaking at 12 A.A.R. 508, effective April 8, 2006 (Supp. 06-1).
Amended by final rulemaking at
20
A.A.R. 3510, effective 2/2/2015.
