Ariz. Admin. Code § R2-7-F302 - Solicitation

A. For procurements not exceeding the amount prescribed in A.R.S. § 41-2535, except as authorized under A.R.S. § 41-2536, the agency chief procurement officer shall comply with Part D of this Article.

B. For procurements exceeding the amount prescribed in A.R.S. § 41-2535, the agency chief procurement officer shall follow the procedures below, except as authorized under A.R.S. §§ 41-2536 or 41-2537:

1. The agency chief procurement officer shall issue a request for proposal providing adequate notice based on the circumstances.

2. The agency chief procurement officer shall provide notice to prospective suppliers registered at the state procurement office for the specific service and, if R2-7-F301 has been implemented, to persons who have submitted statements of qualifications for the particular services solicited, or both.

3. The agency chief procurement officer shall include the following in the solicitation:

a. A specific offer due date and time, or that offers will be accepted on an open and continuous basis. If offers are accepted on an open and continuous basis, the designated, continuous day and time in which offers will be opened;

b. The location where offers will be received;

c. The offer acceptance period;

d. The manner by which the offeror is required to acknowledge amendments;

e. A description of the services needed;

f. The type of qualifications, experience, licensing, or other information required;

g. The minimum information in the offer;

h. Any evaluation criteria;

i. Any applicable contract terms and conditions;

j. A statement that negotiations may be conducted to determine the offeror's qualifications for further consideration;

k. Any cost or pricing data required;

l. The type of contract to be used;

m. A statement that the agency may cancel the solicitation or reject an offer in whole or in part;

n. Certification by the offeror that submission of the offer did not involve collusion or other anti competitive practices; and

o. A statement of whether the services shall be retained for a stated or ongoing period of time and whether the con-tract is to include any option for renewal or extension.

Notes

Ariz. Admin. Code § R2-7-F302

New Section made by final rulemaking at 12 A.A.R. 508, effective April 8, 2006 (Supp. 06-1). Amended by final rulemaking at 20 A.A.R. 3510, effective 2/2/2015.