Ariz. Admin. Code § R21-7-129 - Staff Management and Records

A. The licensee shall have written policy and procedures governing staff that describes:

1. How the licensee recruits, screens, hires, supervises, trains, retains, develops, evaluates, disciplines, and terminates;

2. How the licensee handles resignations;

3. A job title and description, for each position within the Agency and each facility;

4. The duties assigned to each position;

5. How the licensee handles grievances;

6. A method to assure privacy of records; and

7. How the licensee handles personnel issues.

B. The licensee shall employ an individual only after careful evaluation of the applicant including personal or professional references as to character, skills, knowledge, and experience.

C. The licensee shall provide all staff a copy of the person's own job description and a copy of, or allow access to, the licensee's policies and procedures.

D. The licensee shall maintain a personnel record for all staff. The record shall include the following information:

1. Application for employment including previous employment history;

2. Verification or documentation of reference checks as required in R21-7-130 and signed and dated by staff who completed the reference check;

3. Documentation of the highest level of education achieved. The documentation may include a copy of a diploma, equivalence certificate, or record of notes of calls to educational institutions;

4. Medical examination reports showing that direct-care staff is free from communicable diseases as required by R21-7-206 ;

5. Medical examination reports on any other adult residing at the facility showing that the adult is free from communicable diseases as required by R21-7-206 ;

6. Medical and immunization records for a child who resides at the facility, but is not a child in care, as required by R21-7-206 ;

7. Copies of applicable professional licenses, credentials, and certifications;

8. Documentation showing that the staff has read their job description, and acknowledges understanding of the functions and requirements of the position. The document shall include the dated signature of the staff, and shall also provide verification that the staff was given a copy of the job description;

9. Front and back copy of a valid Arizona Level One fingerprint clearance card as required by A.R.S. § 46-141 and R21-7-104 ;

10. Records of all orientation and training received during employment;

11. Signed documentation showing that the direct-care staff has read and agrees to abide by the facility's behavior management policies and procedures;

12. Signed documentation showing that the staff has read and agrees to abide by the duty to report child abuse or neglect as described in A.R.S. § 13-3620;

13. Documentation showing that the staff has a valid driver's license if transporting children;

14. Reports of all performance evaluations;

15. Documentation of any personnel actions or investigations;

16. If applicable, copy of the completed Central Registry form with evidence of submission of the form to the Department;

17. Dates the staff started and separated from employment; and

18. An Agency shall record, on a form provided by the Department, when a staff resigns, retires, or is discharged, the date and reason for termination.

E. The licensee shall keep personnel records for at least three years after the staff's separation from the licensee.

F. The licensee shall maintain the following records for all staff training:

1. Training provided by internal staff:

a. Lesson plan or training outline that includes the class title, contact hours, learning objectives, and titles of video and audio materials used;

b. Class roster that includes the instructor name, class title, location of training, trainee name, trainee initials, or signature to confirm attendance;

c. Assessment Results; and

d. Class materials including: Power Points, handouts, and student workbooks, and materials;

2. Training provided by external providers:

a. Documented proof of attendance and successful completion; and

b. Assessment results, if available; and

3. Verification of current adult and pediatric cardiopulmonary resuscitation (CPR) and first aid certification for direct care staff.

Notes

Ariz. Admin. Code § R21-7-129

New Section made by final rulemaking at 29 A.A.R. 2231, effective 11/6/2023.