Ariz. Admin. Code § R4-30-304 - Use of Seals

A. A registrant shall place a permanently legible imprint of the registrant's seal and signature on the following:

1. Each sheet of drawings or maps;

2. Each of the master sheets when reproduced into a single set of finished drawings or maps;

3. Either the cover, title, index, or table of contents page, first sheet of each set of project specifications;

4. Either the cover, index page, or first sheet of each addenda or change order to plans, contract documents or specifications;

5. Either the cover, index page, or first sheet of bound details when prepared to supplement project drawings or maps;

6. Either the cover, title, index, or table of contents page, or first sheet of any report, specification, or other professional document prepared by a registrant or the registrant's bona fide employee;

7. The signature line of any letter or other professional document prepared by a registrant, or the registrant's bona fide employee; and

8. Shop drawings that require professional services or work as described in the Act. Examples of shop drawings that do not require a seal include drawings that show only:

a. Sizing and dimensioning information for fabrication purposes;

b. Construction techniques or sequences;

c. Components with previous approvals or designed by the registrant of record; or

d. Modifications to existing installations that do not affect the original design parameters and do not require additional computations.

9. Public Works projects which require the signature of each professional involved in the project.

B. A registrant shall apply a label that describes the name of the project and an original imprint of the registrant's seal and signature on all video cassettes that contain copies of professional documents.

C. In the event that a copy of a professional document is provided to a client, regulatory body, or any other person for any reason by computer disk, tape, CD, or any other electronic form, and the document does not meet the requirements of subsection (D), the registrant shall mark the copy of the professional document: "Electronic copy of final document; sealed original document is with (identify the registrant's name and registration number)."

D. A registrant shall sign, date, and seal a professional document:

1. Before the document is submitted to a client, contractor, any regulatory or review body, or any other person, unless the document is marked "preliminary," "draft," or "not for construction" except when the document is work product intended for use by other members of a design team; and

2. In all cases, if the document is prepared for the purpose of dispute resolution, litigation, arbitration, or mediation.

E. For purposes of subsection (A), all original documents shall include:

1. An original seal imprint or a computer-generated seal that matches the seal on file at the Board's office;

2. An original signature that does not obscure either the registrant's printed name or registration number; and

3. The date the document was sealed.

4. A notation beneath the seal either written, typed, or electronically generated that provides the day, month, and year of expiration of current registration, as shown in Appendix B.

F. Methods of transferring a seal other than an original seal imprint or a computer-generated seal are not acceptable.

G. An electronic signature, as an option to a permanently legible signature, in accordance with A.R.S. Title 41 and Title 44, is acceptable for all professional documents. The registrant shall provide adequate security regarding the use of the seal and signature.

Notes

Ariz. Admin. Code § R4-30-304

Adopted effective August 3, 1983 (Supp. 83-4). Amended effective December 18, 1991 (Supp. 91-4). Amended effective May 1, 1995 (Supp. 95-2). Amended by final rulemaking at 6 A.A.R. 1018, effective February 25, 2000 (Supp. 00-1). Amended by final rulemaking at 9 A.A.R. 791, effective February 12, 2003 (Supp. 03-1). Amended by final rulemaking at 10 A.A.R. 2798, effective August 7, 2004 (Supp. 04-2). Amended by final rulemaking at 13 A.A.R. 1084, effective May 5, 2007 (Supp. 07-1). Amended by final rulemaking at 14 A.A.R. 282, effective March 8, 2008 (Supp. 08-1). Amended by final rulemaking at 24 A.A.R. 1785, effective 8/5/2018.