Ariz. Admin. Code § R7-2-1006 - Confidential Information

A. If a person believes that a bid, proposal, response to a request for information, technical offer, statement of qualifications, specification, or protest contains confidential trade secrets or other proprietary data not to be disclosed as otherwise required by A.R.S. § 39-121, a statement advising the school district of this fact shall accompany the submission and the information shall be so identified wherever it appears. Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section.

B. Until a determination is made under subsection (C), the school district shall not disclose information designated as confidential under subsection (A) except to school district personnel having a legitimate interest in, or persons assisting the school district in evaluation of, the bid, proposal, response to a request for information, technical offer, statement of qualifications, specification, or protest.

1. The title of the employee or employees of the school district to whom authority is delegated;

2. The activity or function authorized;

3. Any limits or restrictions on the exercise of the delegated authority, including the maximum total cost of any procurement;

4. Whether the authority may be further delegated;

5. The duration of the delegation; and

6. The conditions and procedures for revocation and modification of the delegation.

C. Upon receipt of a submission designating information as confidential, the school district shall make one of the following written determinations:

1. The designated information is confidential and the school district shall not disclose the information except to school district personnel having a legitimate interest in, or persons assisting the school district in evaluation of, the bid, proposal, response to a request for information, technical offer, statement of qualifications, specification, or protest.

2. The designated information is not confidential.

D. The school district may request additional information, if necessary to make the determination required by subsection (C).

E. If the school district determines that information submitted is not confidential, the person who made the submission shall be notified in writing. The notice shall specify that a request for review of the district representative's determination may be filed within 10 days of the date of the district representative's determination.

F. A request for review of the district representative's determination shall be filed in writing with the district representative. The request for review shall state the precise legal or factual errors in the district representative's decision. If a request for review is received:

1. The district representative shall consider the alleged legal or factual errors in the request for review of the district representative's determination and issue a final written determination to the person filing the request.

2. Until the final determination is made under subsection (C)(2), the school district shall not disclose information designated as confidential under subsection (A) except to school district personnel having a legitimate interest in, or persons assisting the school district in evaluation of, the bid, proposal, response to a request for information, technical offer, statement of qualifications, specification, or protest.

G. The school district may release information determined to not be confidential under subsection (C)(2) if:

1. A request for review is not received by the district representative within the time period specified in the notice; or

2. The district representative issues a final written determination under subsection (F)(1) that the designated information is not confidential.

Notes

Ariz. Admin. Code § R7-2-1006

Adopted effective December 17, 1987 (Supp. 87-4). Amended effective March 21, 1991 (Supp. 91-1). Amended by exempt rulemaking at 33 A.A.R. 1525, effective 7/1/2014.