Ariz. Admin. Code § R7-2-620 - Certification Time-frames
A. For
certification by the State Board of Education ("Board"), Certification Division
("Division"), the time-frames required by A.R.S. §
41-1072 et
seq are:
1. Overall time-frame: 165
days.
2. Administrative review
time-frame: 45 days.
3. Substantive
review time-frame: 120 days.
B. Administrative completeness review
time-frame. The Division shall issue a written notice of administrative
completeness or deficiency to an applicant for certification within 45 days of
receipt of the application.
1. If the
Division determines that an application for certification is not
administratively complete, the Division shall include a comprehensive list of
the specific deficiencies in the written notice.
2. If the Division issues a written notice of
deficiency, the administrative completeness review time-frame and the overall
time-frame are suspended from the date the notice is issued until the date that
the Division receives the missing information from the applicant.
3. If the Division does not issue a notice of
administrative completeness or deficiency within 45 days of receipt of the
application, the application is deemed administratively complete.
C. Substantive review time-frame.
Within 120 days after the administrative completeness review time-frame is
complete, the Division shall determine whether an applicant for certification
meets all substantive criteria required by statute or rule.
1. During the substantive review time-frame,
the Division may make one comprehensive written request for additional
information. If the Division issues a comprehensive written request for
additional information, the substantive review time-frame and the overall
time-frame are suspended from the date the request is issued until the date
that the Division receives the additional information from the
applicant.
2. The Division and the
applicant may mutually agree in writing to allow the Division to submit
supplemental requests for additional information. If the Division issues a
supplemental request by mutual written agreement for additional information,
the substantive review time-frame and the overall time-frame are suspended from
the date the request is issued until the date that the Division receives the
additional information from the applicant.
D. Overall time-frame. The Division shall
issue a written notice that the Board has granted or denied a certificate no
later than 165 days after receipt of an application for certification, or no
later than the time-frame extension allowed under subsection (E).
1. Written notice denying an applicant
certification shall include justification for the denial with references to the
statutes or rules on which the denial is based and an explanation of the
applicant's right to appeal the denial.
2. The explanation of an applicant's right to
appeal the denial shall include the number of days the applicant has to file an
appeal challenging the denial and the name and telephone number of the
Executive Director of the Board as the contact person who can answer questions
regarding the appeals process.
E. By mutual written agreement, the Division
and an applicant for certification may extend the substantive review time-frame
and the overall time-frame. An extension of the substantive review time-frame
and the overall time-frame may not exceed 33 days.
F. If the Division does not issue to an
applicant written notice granting or denying a certificate within the overall
time-frame or any extension mutually agreed upon in writing, the Division shall
refund to the applicant all fees charged, excuse payment of any fees that have
not yet been paid, and pay all penalties required by A.R.S. §
41-1077.
G. The Division shall issue all written
notices under this Section to the last known address of the applicant by
regular, 1st-class mail. The written notices are deemed "issued" on the
postmark date.
H. By August 1 of
each year, the Division shall report to the Executive Director of the Board the
Division's compliance with the overall time-frames for the prior fiscal year.
The Division shall include the number of certificates issued or denied within
the time-frames specified in this Section and the dollar amount of all fees
returned or excused. The Division shall also include the amount of all
penalties paid to the state general fund due to the Division's failure to
comply with the time-frames.
Notes
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