In addition to the definitions provided in A.R.S. §
26-301, the following definitions apply to this Article, unless specified
otherwise:
1. "Administrative Costs" covers
direct and indirect costs incurred, in administering the public assistance
grant. Direct costs can be identified separately by project and indirect costs
are incurred for common or joint purposes. Examples of the activities that the
allowance is intended to cover include: establishing project files, providing
copies of documentation, collecting cost data and developing cost estimates,
working with the State during project monitoring, final inspection, audits and
audit preparation.
2. "Applicant" means any state
agency or political subdivision of the state that requests emergency assistance
from the state.
3. "Applicant's authorized
representative" means the person authorized by the governing body of a
political subdivision to request funds, time extensions, and attend to other
recovery matters related to a specific emergency proclamation.
4. "Application for Assistance"
means a written request by an applicant to the Director for assistance in
responding to and/or recovering from an emergency.
5. "Contingency proclamation"
means the document in which the governor authorizes the Director to pay
expenses incurred by political subdivisions or state agencies that respond to
frequently occurring emergencies that pose a significant and constant threat
such as search or rescue, and hazardous materials spills.
6. "County" means the county or
counties where an emergency is located.
7. "Department" means the
Department of Emergency and Military Affairs provided in A.R.S. §
26-101 .
8. "Director" means the Director
of the Arizona Division of Emergency Management within the Department of
Emergency and Military Affairs.
9. "Division" means Arizona
Division of Emergency Management.
10. "Eligible work" means actions
taken and work performed by an applicant in response to an emergency that are
consistent with the intent and purposes set forth in A.R.S. §
35-192 and
these rules.
11. "Emergency" means any occasion
or instance for which, in the determination of the Governor, state assistance
is needed to supplement state agencies' and political subdivisions' efforts and
capabilities to save lives, protect property and public health and safety, or
to lessen or avert the threat of a disaster in Arizona.
12. "Emergency resolution" means a
document by which the governing body of a political subdivision declares an
emergency.
13. "Facility" means any building,
works, system or equipment, built or manufactured, or an improved and
maintained natural feature. Land used for agricultural purposes is not a
facility.
14. "Fund" means the portion of
the general fund used to pay incurred liabilities and expenses authorized as
claims against the state to meet contingencies and emergencies when the
Governor declares that a state of emergency exists.
15. "Incident period" means the
time interval of an emergency during which damage occurs as documented in the
Governor's Declaration of Emergency.
16. "Political subdivision" means
any county, incorporated city or town, or school, community college, or other
tax levying public improvement district.
17. "Proclamation" means the
document in which the Governor declares that a state of emergency exists
pursuant to A.R.S. §
35-192(A) and authorizes an expenditure from the
fund.
18. "Reimbursement" means the
payment of state funds in accordance with A.R.S. §
35-192 .
19. "State" means the state of
Arizona.
20. "State agency" means any
department, commission, board, agency, or division of the state, including the
Department of Emergency and Military Affairs.
1. Adjutant General" means the head of the
Arizona Department of Emergency and Military Affairs pursuant to A.R.S.
§§
26-101(C) and 26-102(A) and (C), of which the Division of
Emergency Management is a component.
2. "Administrative Costs" means costs
incurred in administering funds from the Governor's Emergency Fund in
accordance with this article as authorized by A.R.S. §
35-192 et seq.
Examples include: establishing Project files, providing copies of
documentation, collecting cost data and developing cost estimates, working with
the State during Project monitoring, final inspection, audits and audit
preparation.
3. "Applicant" means
any State Agency or Political Subdivision of the State that requests assistance
from the State for a State Level Emergency.
4. "Applicant Agreement" means a written
agreement between the Applicant and the Division setting forth the terms under
which the Division may provide assistance to the Applicant.
5. "Applicant's Authorized Representative"
means the person authorized by the governing body of an Applicant to request
Governor's Emergency Funds, time extensions, and attend to other recovery
matters related to a specific Declaration.
6. "Application for Assistance" means a
written request by an Applicant to the Director to have the Governor declare a
State-Level Emergency.
7. "Budgeted
Employees" means employees of the Applicant holding positions, the wages and
benefits for which were included in the Applicant's last annual budget adopted
by Applicant prior to the Incident in question.
8. "County" means the county or counties
where a State-Level Emergency is located.
9. "Damage" means (a) physical damage to
Facility or Facilities resulting from an Incident that results in a
Declaration, and (b) also includes temporary or emergency protective measures
taken in anticipation of, or in response to, an Incident that results in a
Declaration.
10. "Declaration"
means the document in which the Governor declares that a State-Level Emergency
exists pursuant to A.R.S. §
35-192(A) and authorizes an expenditure from
the Governor's Emergency Fund.
11.
"Department" means the Arizona Department of Emergency and Military Affairs, of
which the Division of Emergency Management is a component.
12. "Director" means the Director of the
Division of Emergency Management within the Arizona Department of Emergency and
Military Affairs.
13. "Division"
means the Division of Emergency Management within the Arizona Department of
Emergency and Military Affairs.
14.
"Eligible Cost" means the cost must be reasonable and necessary, as determined
by the Division, and allowed under A.A.C.
R8-2-313.
15. "Eligible Work" means (a) as determined
by the Division, reasonable and necessary actions taken and work performed for
temporary and emergency purposes, or for permanent purposes, by an Applicant in
response to and for recovery from a State-Level Emergency that are consistent
with the intent and purposes set forth in A.R.S. §
35-192 and A.A.C. Title
8, Chapter 2, Article 3, or (b) Hazard Mitigation.
16. "Emergency Resolution" means a document
by which the governing body of a Political Subdivision declares an
emergency.
17. "Facility" means any
building, works, system or equipment, built or manufactured, or an improved and
maintained natural feature. Land used for agricultural purposes is not a
Facility.
18. "Governor's Emergency
Fund" means the portion of the general fund available to pay Eligible
Costs.
19. "Hazard Mitigation"
means a sustained action taken to reduce or eliminate long-term risk to people
and property from natural hazards and their effects.
20. "Improved Project" means work done on a
Facility beyond that required to return the Facility to the condition it was
before the State-Level Emergency in question, except for (a) work necessary to
bring the Facility into compliance with current codes and standards as defined
by regulatory codes and other requirements applicable at the Project's
location, regardless of whether the Applicant is otherwise exempt from such
regulatory codes or other requirements, and (b) Hazard Mitigation.
21. "Incident" means an event described in
A.R.S. §
35-192(B).
22.
"Incident Period" means the time interval of a State-Level Emergency during
which the Damage caused by the Incident in question actually occurs, as
determined by and stated in the Governor's Declaration.
23. "Kick-Off Meeting" means an Applicant's
first post-Incident, in-person or electronic meeting with the Division that
addresses the specific needs of the specific Applicant, and in which the
Division and the specific Applicant are participants.
24. "Non-Budgeted Employees" means employees
of the Applicant:
a. Holding positions not
included in the Applicant's last annual budget adopted by Applicant prior to
the Incident in question;
b. Any
permanent employees funded in whole or in part from an external
source;
c. Temporary employees hired
to perform Eligible Work; and
d.
Seasonal employees working outside their normal season of
employment.
25.
"Political Subdivision" means any county, incorporated city or town, or a
school district, community college district, or other tax levying public
district.
26. "Project" means
Eligible Work requested by the Applicant to be funded in whole or part by the
Governor's Emergency Fund.
27.
"Project Worksheet" means a written document prepared by or for an Applicant
defining the Eligible Work to be done on a damaged Facility that the Applicant
seeks to have funded in whole or part by the Governor's Emergency Fund. A
Project Worksheet must be approved and executed by the Division to be eligible
for Reimbursement.
28. "Reimburse,"
"Reimbursement," and "Reimbursable" refer to the payment of State funds from
the Governor's Emergency Fund in accordance with A.R.S. §
35-192 and
A.A.C. Title 8, Chapter 2, Article 3.
29. "Scope of Work" means the Eligible Work
to be performed, as documented in a Project Worksheet formally approved by the
Division.
30. "State" means the
State of Arizona.
31. "State
Agency" means any department, commission, board, agency, or division of the
State, including the Department of Emergency and Military Affairs.
32. "State-Level Emergency" means any
occasion or instance for which, in the determination of the Governor, State
assistance is needed to supplement State Agencies' and Political Subdivisions'
efforts and capabilities to save lives, protect property and public health and
safety, or to lessen or avert the threat of a disaster in Arizona.
