RFP content. The
Administration shall include the following items in any RFP under this Article:
Instructions and information to an offeror
concerning the proposal submission including:
a. The deadline for submitting a
b. The address of the
office at which a proposal is to be received,
c. The period during which the RFP remains
d. Any special
instructions and information;
2. The scope of covered services under
Article 2 of this Chapter and A.R.S. §§
covered populations, geographic coverage, service and performance requirements,
and a delivery or performance schedule;
3. The contract terms and conditions,
including bonding or other security requirements, if applicable;
4. The factors used to evaluate a
5. The location and
method of obtaining documents that are incorporated by reference in the
6. A requirement that the
offeror acknowledge receipt of all RFP amendments issued by the
7. The type of
contract to be used and a copy of a proposed contract form or
8. The length of the
9. A requirement
for cost or pricing data;
minimum RFP requirements; and
provision requiring an offeror to certify that a submitted proposal does not
involve collusion or other anti-competitive practices.
1. After the deadline for submitting
proposals, the Administration may open a proposal publicly and announce and
record the name of the offeror. The Administration shall keep all other
information contained in a proposal confidential. The Administration shall open
a proposal for public inspection after contract award unless the Administration
determines that disclosure is not in the best interest of the state.
2. The Administration shall evaluate a
proposal based on the GSA and the evaluation factors listed in the
3. The Administration may
initiate discussions with a responsive and responsible offeror to clarify and
assure full understanding of an offeror's proposal. The Administration shall
provide an offeror fair treatment with respect to discussion and revision of a
proposal. The Administration shall not disclose information derived from a
proposal submitted by a competing offeror.
4. The Administration shall allow for the
adjustment of covered services by expansion, deletion, segregation, or
combination in order to secure the most financially advantageous proposals for
5. The Administration
may conduct an investigation of a person or organization who has ownership or
management interests in corporate offerors or affiliated corporate
organizations of an offeror.
Administration may issue a written request for best and final offers. The
Administration shall state in the request the date, time, and place for the
submission of best and final offers.
7. The Administration shall not request best
and final offers more than once unless the Administration determines that it is
advantageous to the state to request additional best and final offers. The
Administration shall state in the written request for best and final offers
that if the offeror does not submit a notice of withdrawal or a best and final
offer, the Administration shall take the most recent offer as the offeror's
best and final offer.
1. The Administration may
reject an offeror's proposal if the offeror fails to supply the information
requested by the Administration.
The offeror shall not disclose information pertaining to its proposal to any
other offeror prior to contract award. The offeror may disclose proposal
information to a person other than another offeror if the recipient agrees to
keep the information confidential until contract award. Disclosure in violation
of this subsection may be grounds for rejecting a proposal.
3. The Administration shall provide written
notification to an offeror whose proposal is rejected. The rejection notice
shall be part of the contract file and a public record.
4. If the Administration determines that it
is in the best interest of the state, the Administration may reject any and all
proposals, in whole or in part, under the RFP. The reasons for rejection shall
be part of the contract file. An offeror shall have no right to damages for any
claims against the state, the state's employees, or agents if a proposal is
rejected in whole or in part.
D. Proposal cancellation. If the
Administration determines that it is in the best interest of the state, the
Administration may cancel a RFP. The reasons for cancellation shall be part of
the contract file. An offeror shall have no right to damages for any claims
against the state, the state's employees, or agents if a RFP is cancelled.