Ariz. Admin. Code § R9-25-306 - Training Program Notification and Recordkeeping (Authorized by A.R.S. Sections 36-2202(A)(3) and (4) and 36-2204(1) and (3))

A. At least 10 days before the start date of a course session, a training program certificate holder shall submit to the Department the following information in a Department-provided format:

1. Identification of the training program;

2. Identification of the course;

3. The name of the training program medical director;

4. The name of the training program director;

5. The name of the course session's lead instructor;

6. The course session start date and end date;

7. The physical location at which didactic training and practical skills training will be provided;

8. The days of the week and times of each day during which didactic training and practical skills training will be provided;

9. The number of clock hours of didactic training and practical skills training;

10. If applicable, the number of hours of clinical training and field training included in the course session;

11. The date, start time, and location of the final examination for the course;

12. Attestation that the lead instructor is qualified under R9-25-304(A)(4)(a); and

13. The name and signature of the chief administrative officer or program director and the date signed.

B. The Department shall review the information submitted according to subsection (A) and, within five days after receiving the information:

1. Approve a course session, issue an identifying number to the course session, and notify the training program certificate holder of the approval and identifying number; or

2. Disapprove a course session that does not comply with requirements in this Article and notify the training program certificate holder of the disapproval.

C. A training program certificate holder shall ensure that:

1. No later than 10 days after the date a student completes all course requirements, the training program director submits to the Department the following information in a Department-provided format:

a. Identification of the training program;

b. The name of the training program director;

c. Identification of the course and the start date and end date of the course session completed by the student;

d. The name, date of birth, and mailing address of the student who completed the course;

e. The date the student completed all course requirements;

f. The score the student received on the final examination;

g. Attestation that the student has met all course requirements;

h. Attestation that all information submitted is true and accurate; and

i.The signature of the training program director and the date signed; and

2. No later than 10 days after the date an individual passes a refresher challenge examination administered by the training program, the training program director submits to the Department the following information in a Department-provided format;

a. Identification of the training program;

b. Identification of the:

i. Refresher challenge examination administered, and

ii. Course for which the refresher challenge examination substitutes;

c. The name of the training program medical director;

d. The name of the training program director;

e. The name, date of birth, and mailing address of the individual who passed the refresher challenge examination;

f. The date and location at which the refresher challenge examination was administered;

g. The score the individual received on the refresher challenge examination;

h. Attestation that the individual:

i. Met the requirements for taking the refresher challenge examination, and

ii. Passed the refresher challenge examination;

i. Attestation that all information submitted is true and accurate; and

j. The name and signature of the training program director and the date signed.

D. A training program certificate holder shall ensure that:

1. A record is established for each student enrolled in a course session, including;

a. The student's name and date of birth;

b. A copy of the student's enrollment agreement or contract;

c. Identification of the course in which the student is enrolled;

d. The start date and end date for the course session;

e. Documentation supporting the student's eligibility to enroll in the course;

f. Documentation that the student meets prerequisites for the course, established as specified in R9-25-304(A)(2)(d)(i);

g. The student's attendance records;

h. The student's clinical training records, if applicable;

i. The student's field training records, if applicable;

j. The student's grades;

k. Documentation of the final examination for the course, including:

i. A copy of each scored written test attempted or completed by the student, and

ii. All forms used as part of the comprehensive practical skills test attempted or completed by the student; and

l. A copy of the student's certificate of completion required in R9-25-304(F)(1);

2. A student record required in subsection (D)(1) is maintained for at least three years after the end date of a student's course session and provided to the Department at the Department's request;

3. A record is established for each individual to whom a refresher challenge examination is administered, including:

a. The individual's name and date of birth;

b. Identification of the refresher challenge examination administered to the individual;

c. Documentation supporting the individual's eligibility for a refresher challenge examination;

d. The date the refresher challenge examination was administered;

e. Documentation of the refresher challenge examination, including:

i. A copy of the scored written test attempted or completed by the individual, and

ii. All forms used as part of the comprehensive practical skills test attempted or completed by the individual; and

f. A copy of the individual's certificate of completion required in R9-25-304(F)(2); and

4. A record required in subsection (D)(3) is maintained for at least three years after the date the refresher challenge examination was administered and provided to the Department at the Department's request.

Notes

Ariz. Admin. Code § R9-25-306

Adopted effective October 15, 1996 (Supp. 96-4). Section repealed; new Section made by final rulemaking at 9 A.A.R. 5372, effective January 3, 2004 (Supp. 03-4). Amended by final rulemaking at 11 A.A.R. 553, effective March 5, 2005 (Supp. 05-1). Amended by final rulemaking at 12 A.A.R. 4404, effective January 6, 2007 (Supp. 06-4). Amended by final rulemaking at 13 A.A.R. 3014, effective October 6, 2007 (Supp. 07-3). R9-25-306 repealed; new Section R9-25-306 renumbered from R9-25-316 and amended by exempt rulemaking at 19 A.A.R. 282, effective January 28, 2013 (Supp. 13-1). Amended by expedited rulemaking at 24 A.A.R. 268, effective 1/9/2018.