Ariz. Admin. Code § R9-3-408 - Field Trips and Other Trips Away from the Child Care Group Home

A. A certificate holder shall only allow a staff member to take an enrolled child away from an area of the child care group home approved for providing child care services during hours of operation with written permission from the enrolled child's parent as follows:

1. For a trip to drop off the enrolled child at or pick up the enrolled child from the enrolled child's school, bus stop, or another location, the written permission shall include:

a. The enrolled child's name;

b. The location where the enrolled child will be dropped off or picked up;

c. The time at which the enrolled child will be dropped off or picked up;

d. The time period, not to exceed 12 months, during which the permission is given; and

e. The dated signature of the enrolled child's parent; and

2. For a field trip, the written permission shall include:

a. The enrolled child's name;

b. A description of the field trip;

c. The name of the field trip destination, if applicable;

d. The street address and, if available, the telephone number of the field trip destination, if applicable;

e. Either:

i. The date or dates of the field trip; or

ii. The time period, not to exceed 12 months, during which the permission is given;

f. The projected time of departure from the child care group home;

g. The projected time of arrival back at the child care group home; and

h. The dated signature of the enrolled child's parent.

B. A certificate holder shall ensure that a staff member maintains a copy of the written permission required in subsection (A) for 12 months after:

1. For a trip under subsection (A)(1), the date of the last trip; and

2. For a trip under subsection (A)(2), the last date for which permission was given.

C. A certificate holder shall ensure that:

1. Each motor vehicle used by an individual to transport an enrolled child:

a. Is maintained in a mechanically safe condition;

b. Is free from hazards;

c. Is registered by the Arizona Department of Transportation as required by A.R.S. Title 28, Chapter 7;

d. Has documentation of current motor vehicle insurance coverage maintained inside the motor vehicle that includes the legal name of the child care group home or certificate holder and, if transporting enrolled children and infants, liability information;

e. Has an operational heating system;

f. Has an operational air-conditioning system; and

g. Is equipped with:

i. A first-aid kit that meets the requirements in R9-3-310; and

ii. Two large, clean towels or blankets;

2. An enrolled child is not transported in a truck bed, camper, or trailer attached to a motor vehicle; and

3. The Department is notified by telephone or other equally expeditious means within 24 hours after a motor vehicle accident that involves a motor vehicle transporting an enrolled child, including a description of the accident.

D. A certificate holder shall ensure that an individual who drives a motor vehicle used to transport an enrolled child:

1. Is 18 years of age or older, and

2. Holds a valid driver's license.

E. A certificate holder shall ensure that an individual transporting an enrolled child in a motor vehicle:

1. Requires that each door be locked before the motor vehicle is set in motion and keeps the doors locked while the motor vehicle is in motion;

2. Does not permit an enrolled child to be seated in front of a motor vehicle's air bag;

3. Requires that each enrolled child remain seated and entirely inside the motor vehicle while the motor vehicle is in motion;

4. Uses a child passenger restraint system, as required under A.R.S. § 28-907, for each enrolled child who is:

a. Under eight years of age, and

b. Not more than four feet nine inches tall;

5. Requires that each enrolled child in subsection (E)(4) be secured before the motor vehicle is set in motion and while the motor vehicle is in motion;

6. Does not permit an enrolled child to open or close a door or window in the motor vehicle;

7. Sets the emergency parking brake and removes the ignition keys from the motor vehicle before exiting the motor vehicle;

8. Ensures that each enrolled child is loaded into or unloaded from the motor vehicle away from moving traffic at curbside or in a driveway, parking lot, or other location designated for this purpose; and

9. Does not use audio headphones or a telephone while the motor vehicle is in motion.

F. A certificate holder shall ensure that a staff member taking enrolled children off the premises:

1. Carries the following:

a. A copy of the Emergency, Information, and Immunization Record card, including the attached immunization record, for each enrolled child accompanying the staff member; and

b. Drinking water in an amount sufficient to meet the needs of each individual going off the premises and sufficient cups or other drinking receptacles so that each individual can drink from a different cup or receptacle; and

2. Accounts for each enrolled child while the enrolled child is off the premises.

Notes

Ariz. Admin. Code § R9-3-408

New Section made by final rulemaking at 10 A.A.R. 1214, effective September 1, 2004 (Supp. 04-1). Section repealed; new R9-3-408 renumbered from R9-3-412by exempt rulemaking at 17 A.A.R. 1530, effective September 30, 2011 (Supp. 11-3). Amended by final expedited rulemaking at 26 A.A.R. 1969, effective 9/2/2020.