012.10.79 Ark. Code R. § 003 - Arkansas Historic Preservation Program State Review Committee Bylaws
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The Advisory Council for the Office of Arkansas State Arts and Humanities shall elect annually a chairman and vice chairman. The Chairman shall appoint two members from the Council to. serve on the Executive Committee with the Chairman and Vice Chairman.
They shall hold office for one year or until their successors are elected.
Said election shall be held at the last quarterly meeting in the fiscal year; the fiscal year being July 1 through June 30.
The election of officers shall be held by ballot. Ballot shall be dispensed with by a unanimous vote when there is but one candidate for office.
The Chairman may, or shall as directed by the Council, appoint special committees for specific purposes.
The Nominating Committee will be elected by the Council at the April meeting and shall submit at the June meeting a slate of candidates for election.
The Evaluation Committee consists of the Chairman, Executive Director, and Council member(s) appointed by the Chairman and shall meet to evaluate programs and make recommendations to the Council.
The Council shall hold quarterly meetings.
Additional meetings of the Council may be called by the Chairman of the Executive Director.
A quorum for a meeting of the Council is a majority of the membership of 17 present.
The information contained in Alice Sturgis' Standard Code of Parliamentary Procedure shall govern the Council in all cases to which they are applicable, and in which they are. not inconsistent with the by-laws of the Council and with the laws of the State of Arkansas.
Proposed amendments to these by-laws must be submitted in writing at the meeting immediately preceding the one at which they are acted upon.
Changing the by-laws requires an affirmative vote of two-thirds of the membership.
Policies of the Council may be established, amended., or rescinded by majority vote of the quorum present with previous notice or notice in the meeting call, or without the above notices by two-thirds affirmative vote of the membership.
An appropriation of money in regular meetings requires at least an affirmative vote equivalent to a majority of the Council membership (a minimum of nine votes).
The Advisory Council shall adopt criteria and priorities for funding of projects.
Council grants will, in general, require matching funds, although exceptional and extraordinary programs may be funded with less or no matching.
The Advisory Council members serve at the pleasure of the Governor for four years and even though their terms have technically expired, they continue to serve until notified of new appointments made by the Governor. Council members are expected to attend all meetings. A Council member who misses two consecutive meetings may be requested by the membership to resign.
ADVISORY COUNCIL PRIORITIES DEPARTMENT OF PLANNING OFFICE OR ARKANSAS STATE ARTS AND HUMANITIES
The Office of Arkansas State Arts and Humanities was established by Act 359 of 1971 to develop and implement a comprehensive statewide program for the support of the arts and humanities in Arkansas. The Office through its Advisory Council carries out a program of grants-in-aid supporting;
Priorities in Grant-Making; Although many of the grant applications received will meet all grant criteria, the Council cannot possibly award grants to all eligible applicants because of limitations of funds. Therefore, the Council has established certain priorities and makes awards to those projects which support the needs of the State. The Advisory Council seeks to stimulate and promote all the arts among all the people of our State. The Advisory Council recognizes the need to get more people exposed to and involved with the arts. This is the rationale for priorities.
Priorities may be given to requests from each district on the basis of available funds in relation to population only to the extent that such requests;
The Council's priorities, (listed without order of preference,) are:
NOTE: If projects do not fall specifically within these five priorities, it does not mean that the applicant should not submit an application. The Advisory Council is interested in all projects of any nature that relate to the arts, and most projects do incorporate one or more of these priorities. We urge all prospective applicants to call upon Advisory Council members to see how their project fits into the general -plan of arts programming for the State.
Criteria used in Making Grant Awards:
What is Acceptable:
What is Not Acceptable;
DEFINITIONS
Touring and State Services should originate from major community resources and Institutions in the State of Arkansas.
One of the major component efforts by the organization must be an on-going touring -programs "which is regularly available to all areas of the state.
An organization must have statewide or regional impact -while demonstrating professional standards of performance and administration.
BUDGET The Institution must have a gross annual budget of $150,000 for three years preceding the year of consideration for the Institutional support category.
'' STAFFThe Institution must have a minimum of four professional full time staff persons employed for at least three years preceding the year of consideration for the Institutional support category.
Financial Management: The Institution should be able to show fiscal stability, local support and must meet minimum accounting standards acceptable for non-profit associations. The Institution must submit annual, independent audits as well as fiscal plans and program goals. .
DURATION: The Institution must be in continuous existence for a minimum of three years prior to consideration and must meet other criteria for Institutional support.
Planning: The Institution must submit long-range planning document of goals, objectives, and activities.
Regional The Institution must provide two or more services
Impact: regularly across district lines.
Resources: The Institution must have the capability of making a significant professional contribution to another organization.
Other: The Institution must be eligible to apply to the National Endowment for the Arcs under the appropriate program category.
Note: There must be a six month review of any organization applying to this category. After acceptance, the organization is eligible for the next funding cycle.
Non-profit community based organizations which have demonstrated a commitment to the pursuit of artistic achievement, with activities open to the public at a reasonable or no cost. Groups will be considered under two categories.
Organizations must have a minimum annual budget of at least $25,000 for three years preceding the year of consideration for the Major Community Resource category.
The organization must have a minimum of one full time professional staff person employed for a minimum of one year preceding the year of consideration for major Community Resource category.
The organization must be able to show fiscal stability and local support.
Outreach programs that do not meet criteria for category I may be considered under this category.
Community based programs responding to local needs.
An on-going program of Statewide or Regional significance which generates federal funds ear-marked for the particular program.
This category is designed for projects that serve the State, accomplish Council goals, are multidiciplinary, and/or provide matching to other generated federal funds.
Notes
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