Cal. Code Regs. Tit. 2, § 711 - Transportation Expenses
(a)
Transportation expenses consist of the charges for commercial carrier fares;
private car mileage allowances; emergency repairs to state cars; overnight and
day parking of state or privately-owned cars; bridge and road tolls; necessary
taxi, bus, or streetcar fares; and all other charges essential to the transport
from and to the official headquarters.
(b) Reimbursement will be made only for the
method of transportation which is in the best interest of the State,
considering both direct expense as well as the officer's or employee's time.
Provided the mode of transportation selected does not conflict with the needs
of the agency, the officer or employee may use a more expensive form of
transportation and be reimbursed at the amount required for a less expensive
mode of travel. Both modes of transportation will be shown on the travel claim
with reference to this section.
(c)
In any case in which reimbursement for expenses of transportation by private
automobile or privately-owned airplane is claimed, the license number of the
automobile or the civilian airplane license number as well as the name of each
state officer, employee, or board, commission, or authority member transported
on the trip shall be stated. As such reimbursement is for the expense of use of
the automobile or airplane regardless of the number of persons transported, no
reimbursement for such transportation shall be allowed any passenger in any
automobile or airplane operated by another such officer, employee or member.
In the determination of fares or mileage paid for transportation by airplane, the point of origin or return shall be an appropriate airport facility serving the area of the employee's headquarters or residence, whichever results in the lesser distance or amount.
(d) Expenses arising from travel between home
or garage and headquarters shall not be allowed. Where a trip is commenced or
terminated at claimant's home, the distance traveled shall be computed from
either his headquarters or home, whichever shall result in the lesser distance.
Exceptions to the above are:
(1) Where such expenses are incurred by call
back for overtime work necessitating more than one trip to the work location on
a normal work day or by reason of any call back on an employee's normal day
off.
(2) When the headquarters of a
permanent, full time employee is located 24 or more kilometers (15 or more road
miles) one way from the nearest residential area with available housing, the
appointing power may authorize payment of expenses incurred by an employee in
the use of a privately owned vehicle.
(A) The
authorizing agency must obtain prior approval from the Board of Control with
regard to the location of the nearest residential area with available housing
and amount of mileage to be paid.
(B) Reimbursement will be at the rate
provided in Rule 714(b) for distance driven and authorized in accordance with
this rule and being in excess of 48 kilometers (30 miles) round trip.
(C) The term "available housing" as used in
this subsection is intended to relate primarily to the quantity of housing
available and not to its quality or cost.
(D) Distance will be computed from a location
within the selected nearest residential area to the employee's work
headquarters by the most direct road route and not the actual miles
driven.
(E) If an employee's
residence is not located in the designated residential area, but is more than
48 kilometers (30 miles) round trip from his remote location headquarters, he
may be reimbursed for travel from his residence or from the selected location
within the designated residential area, whichever is less.
(F) Payments will be authorized only if the
appointing power has determined that the employee cannot participate in a
department sponsored car or van pool.
(G) An employee whose headquarters is
designated as remote and who lives in the designated residential area who is
required to report to a worksite other than headquarters for a particular day,
and who is required to use his own vehicle shall receive payment for the round
trip from the designated residential area to the worksite.
(H) An employee whose headquarters is
designated as remote and who lives less than 24 kilometers (15 miles) from
headquarters, who is required to report to a worksite other than headquarters
for a particular day, and who is required to use his own vehicle shall receive
payment for the round trip from his own residence to the worksite or his
headquarters to the worksite, whichever is less.
(I) An employee whose headquarters is
designated as remote, who does not live in the designated area but lives more
than 24 kilometers (15 miles) from his headquarters, who is required to report
to a worksite other than headquarters for a particular day and who is required
to use his own vehicle shall receive payment for the actual round-trip distance
by the most direct route, not to exceed:
1.
The distance from the designated residential area to the worksite, or
2. The distance from the employee's
headquarters to the worksite, whichever is
greater.
(3)
When travel to or from a common carrier commences or terminates before or after
the regularly scheduled work day or on a regularly scheduled day off, distance
may be computed from the employee's residence in accordance with Section
714(b).
(e) When an employee's regular work
assignment requires him to rotate among two or more posts or work stations at
different geographic locations within a metropolitan area either to protect
state property or state personnel and he is instructed to report directly to
the designated post for a full shift, distance from his home to the designated
post and return shall be limited to that which exceeds the round trip distance
from his home to his designated headquarters, and shall be computed at the rate
set forth under rule 714(b). For the purpose of determining the correct
distance to be allowed in these situations, headquarters shall be a designated
single geographic location or address regardless of whether the employee spends
a major or significant portion of his working time there.
(f) No reimbursement will be allowed for
transportation expense when the employee uses a privately-owned motorcycle or
motor-driven cycle in the conduct of official state business.
Notes
2. Amendment of subsection (d)(2)(B) filed 12-12-77 as an emergency; designated effective 1-1-78. Certificate of Compliance included (Register 77, No. 51).
3. Amendment filed 6-8-79 as an emergency; designated effective 7-1-79 (Register 79, No. 23). Certificate of Compliance included.
4. Editorial reprinting of text deleted in error in Register 84, Nos. 8 and 12 (Register 84, No. 15).
Note: Authority cited: Section 13920, Government Code. Reference: Section 11030, Government Code.
2. Amendment of subsection (d)(2)(B) filed 12-12-77 as an emergency; designated effective 1-1-78. Certificate of Compliance included (Register 77, No. 51).
3. Amendment filed 6-8-79 as an emergency; designated effective 7-1-79 (Register 79, No. 23). Certificate of Compliance included.
4. Editorial reprinting of text deleted in error in Register 84, Nos. 8 and 12 (Register 84, No. 15).
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