Cal. Code Regs. Tit. 5, § 432 - Varieties of Pupil Records
(a)
The principal of each school shall keep on file a record of enrollment and
scholarship for each pupil currently enrolled in said school.
(b) Local school districts shall not compile
any other pupil records except mandatory or permitted records as herein
defined:
(1) "Mandatory Permanent Pupil
Records" are those records which the schools have been directed to compile by
California statute authorization or authorized administrative directive. Each
school district shall maintain indefinitely all mandatory permanent pupil
records or an exact copy thereof for every pupil who was enrolled in a school
program within said district. The mandatory permanent pupil record or a copy
thereof shall be forwarded by the sending district upon request of the public
or private school in which the student has enrolled or intends to enroll. Such
records shall include the following:
(A)
Legal name of pupil.
(B) Date of
birth.
(C) Method of verification
of birth date.
(D) Sex of
pupil.
(E) Place of
birth.
(F) Name and address of
parent of minor pupil.
1. Address of minor
pupil if different than the above.
2. An annual verification of the name and
address of the parent and the residence of the pupil.
(G) Entering and leaving date of each school
year and for any summer session or other extra session.
(H) Subjects taken during each year,
half-year, summer session, or quarter.
(I) If marks or credit are given, the mark or
number of credits toward graduation allows for work taken.
(J) Verification of or exemption from
required immunizations.
(K) Date of
high school graduation or equivalent.
(2) "Mandatory Interim Pupil Records" are
those records which schools are required to compile and maintain for stipulated
periods of time and are then destroyed as per California statute or regulation.
Such records include:
(A) A log or record
identifying those persons (except authorized school personnel) or organizations
requesting or receiving information from the record. The log or record shall be
accessible only to the legal parent or guardian or the eligible pupil, or a
dependent adult pupil, or an adult pupil, or the custodian of
records.
(B) Health information,
including Child Health Developmental Disabilities Prevention Program
verification or waiver.
(C)
Participation in special education programs including required tests, case
studies, authorizations, and actions necessary to establish eligibility for
admission or discharge.
(D)
Language training records.
(E)
Progress slips and/or notices as required by Education Code Sections
49066 and
49067.
(F) Parental restrictions regarding access to
directory information or related stipulations.
(G) Parent or adult pupil rejoinders to
challenged records and to disciplinary action.
(H) Parental authorizations or prohibitions
of pupil participation in specific programs.
(I) Results of standardized tests
administered within the preceding three years.
(3) "Permitted Records" are those pupil
records which districts may maintain for appropriate educational purposes. Such
records may include:
(A) Objective counselor
and/or teacher ratings.
(B)
Standardized test results older than three years.
(C) Routine discipline data.
(D) Verified reports of relevant behavioral
patterns.
(E) All disciplinary
notices.
(F) Attendance records not
covered in the Administrative Code Section
400.
Notes
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