Cal. Code Regs. Tit. 17, § 54327.1 - [Operative 5/1/2026] Requirements for Special Incident Reporting by Regional Centers

(a) Pursuant to section 54327, the regional center shall submit an initial report to the Department of any special incident within two working days following receipt of the report.

(b) When a regional center has knowledge of a special incident for which the vendor or long-term health care facility is responsible for reporting but has not submitted a report to the regional center within the required time period, the regional center shall submit an initial report to the Department within two working days of learning of the occurrence.

(c) The initial report shall include the following information, to the extent the information is available at the time of the initial report:

(1) The name and date of birth of the individual served;

(2) The vendor's or long-term health care facility's name, address, and telephone number;

(3) The name and telephone number of the regional center contact person regarding the special incident;

(4) The Unique Consumer Identifier (UCI) of the individual served;

(5) Name of the conservator or guardian, if applicable, of the individual served;

(6) Date, time, and location of the special incident;

(7) Date the special incident was reported to the regional center;

(8) Name of the person preparing the report;

(9) Date the report was prepared;

(10) Type of special incident as described in section 54327(c) and (d);

(11) Any medical care or treatment required as a result of the special incident;

(12) Relationship of the alleged perpetrator to the individual served;

(13) Identification of any persons or entities notified about the special incident and the date they were notified;

(14) A description of the special incident;

(15) If the special incident was a death, indication if the death was disease related; non-disease related; or, unknown;

(16) A description of any actions/outcomes taken by any of the following persons or entities in response to the special incident:

(A) Regional center(s);

(B) Vendor(s);

(C) Department of Public Health's Licensing and Certification Division;

(D) Department of Social Services Community Care Licensing;

(E) Child Protective Services;

(F) Adult Protective Services;

(G) Long Term Care Ombudsman;

(H) Law enforcement; and/or

(I) Coroner.

(17) Any additional information that the regional center determines is necessary to explain or describe the special incident.

(d) Any required information that is not submitted with the initial report in subsection (c) shall be submitted within 30 working days following receipt of the report of the special incident pursuant to section 54327(c) and (d).

(e) The regional center shall comply with all Department requests for initial and follow-up information pertaining to a special incident.

(f) The report shall be considered complete when the regional center has submitted all the information required by this section.

(g) Effective January 1, 2002, all reports of special incidents prepared by the regional center shall be transmitted to the Department utilizing the Department's Electronic Data Reporting System.

Notes

Cal. Code Regs. Tit. 17, § 54327.1

Note: Authority cited: Section 4405, Welfare and Institutions Code; and Section 11152, Government Code. Reference: Sections 4434, 4500, 4501, 4502, 4629, 4648, 4648.1 and 4742, Welfare and Institutions Code.

Note: Authority cited: Section 11152, Government Code. Reference: Sections 4434, 4500, 4501, 4502, 4629, 4648, 4648.1 and 4742, Welfare and Institutions Code.

1. New section filed 6-29-98 as an emergency; operative 6-29-98 (Register 98, No. 27). A Certificate of Compliance must be transmitted to OAL by 10-27-98 or emergency language will be repealed by operation of law on the following day.
2. New section refiled 10-20-98 as an emergency; operative 10-27-98 (Register 98, No. 43). A Certificate of Compliance must be transmitted to OAL by 2-24-99 or emergency language will be repealed by operation of law on the following day.
3. Certificate of Compliance as to 10-20-98 order, including further amendment of section, transmitted to OAL 12-31-98 and filed 2-17-99 (Register 99, No. 8).
4. Amendment filed 6-27-2001 as an emergency; operative 7-1-2001 (Register 2001, No. 26). A Certificate of Compliance must be transmitted to OAL by 10-29-2001 or emergency language will be repealed by operation of law on the following day.
5. Reinstatement of section as it existed prior to 6-27-2001 emergency amendment by operation of Government Code section 11346.1(f) (Register 2001, No. 43).
6. Amendment filed 10-25-2001 as an emergency; operative 10-31-2001 (Register 2001, No. 43). A Certificate of Compliance must be transmitted to OAL by 2-28-2002 or emergency language will be repealed by operation of law on the following day.
7. Certificate of Compliance as to 10-25-2001 order, including further amendment of section, transmitted to OAL 2-28-2002 and filed 4-10-2002 (Register 2002, No. 15).
8. Change without regulatory effect relettering subsections and the internal cross-references thereto filed 5-27-2003 pursuant to section 100, title 1, California Code of Regulations (Register 2003, No. 22).
9. Amendment of subsections (a), (c)(1)-(2), (c)(4)-(7), (c)(10), (c)(12)-(13), (c)(16)(C) and (d) and amendment of NOTE filed 6-11-2025; operative 5/1/2026 pursuant to Government Code section 11343.4(b)(3) (Register 2025, No. 24).