2 Del. Admin. Code § 2401-5.0 - Administration of Utility Permits

5.1 Utility Construction and Utility Safety Permits
5.1.1 General Requirements
5.1.1.1 An executed master franchise agreement or a DelDOT approved use and occupancy agreement shall be required in advance of a utility submitting utility permit applications (See sample Utility Construction Permit and Utility Safety Permit in Appendix A, located at https://deldot.gov/Business/drc/manuals/utilities-manual-2024/Utility_Regs_2024_Appendix-A.pdf.) or requesting authorization to install utility facilities within DelDOT-maintained portions of the public right-of-way. Utility work that is not related to a DelDOT Highway Construction Project shall adhere to the following conditions:
5.1.1.1.1 A utility construction permit or utility safety permit shall be required for utility work that takes longer than 1 working day, to complete repairs or adjust an existing utility facility on DelDOT-maintained portions of public right-of-way, when utility work physically disturbs the roadway pavement, degrades the roadway surface, degrades sub-grade stability, or requires traffic disturbance or occupancy of travel lanes, auxiliary lanes, or paved shoulders.
5.1.1.1.2 A utility construction permit or utility safety permit shall not be required for utility maintenance work that takes less than 1 day to complete and does not physically disturb the roadway pavement, degrade the roadway surface, degrade sub-grade stability, or require occupancy of travel lanes or auxiliary lanes. However, the utility shall notify the District Public Works Office prior to setting up or commencing utility work. The notification shall include the location, duration, and type of work to be performed. The utility shall ensure that proper TTC is utilized in accordance with the DE MUTCD, and shall account for potential encroachment near vehicular, including bicycles and non-motorized devices, and pedestrian traffic.
5.1.1.2 For utility construction performed in conjunction with a DelDOT highway construction project, a utility construction permit is required if utility work is done in advance of notice to proceed being issued to the DelDOT contractor for the DelDOT highway construction project which DelDOT construction personnel has yet to be assigned as determined by the utilities engineer. Permit submissions shall be coordinated with the DelDOT Utility Section when there are proposed or active DelDOT highway construction projects in the vicinity of the permit scope of work to ensure no potential conflicts. A DelDOT highway project is considered active until DelDOT's final acceptance, after which it is considered complete.
5.1.1.3 Plans or documentation shall be submitted with the utility construction permit application via the UPA for the District Public Works Section to review. Engineered plans will not be required if the District Public Works Section determines that a written description of the work and location is adequate to outline the construction.
5.1.1.4 Physical disturbance or occupancy of any portion of a public right-of-way inside of municipal limits, industrial developments, or subdivision developments may trigger requirements for local approvals or permits in addition to DelDOT permits.
5.1.1.5 If the District Public Works Section deems the permit acceptable after consulting with appropriate DelDOT sections, the District Public Works Section will approve for general conformance.
5.1.1.6 A utility construction permit is required in cases of utility facility maintenance, utility related activities, or installation under the following circumstances:
5.1.1.6.1 Physical disturbance of the DelDOT-maintained portions of the public right-of-way.
5.1.1.6.2 Physical disturbance of the DelDOT-maintained portions of the roadway and roadside as designated by specific town agreement or other DelDOT authorized agreement. See subsection 4.4.2.10.1 of this regulation for local approvals or permits in addition to DelDOT permits.
5.1.1.7 A utility safety permit provides for on-street traffic control or maintenance of traffic, and is required in cases of utility related activities that do not require a utility construction permit, but result in the following:
5.1.1.7.1 Temporary occupancy of the DelDOT-maintained portion of the public right-of-way by utility related equipment, personnel, or materials. Provided occupancy does not result in physical disturbance to the DelDOT-maintained portions of the roadway.
5.1.1.7.2 Physical disturbance of portions of the roadway or roadside that are not maintained by DelDOT, as designated by specific town agreement or other DelDOT authorized agreement. See subsection 4.4.2.10.1 of this regulation for local approvals or permits in addition to DelDOT permits.
5.1.2 Requirements for ADA and Railroad Impacts
5.1.2.1 The permit request shall show the existing and proposed installation within DelDOT-maintained portions of public rights-of-way. Permit submissions shall clearly identify existing pedestrian facilities such as pedestrian connections, sidewalks, crosswalks, etc. along with any proposed work that will alter them. All proposed work shall comply with the ADA and DelDOT's PAS. Permits shall not be approved if the ADA and PAS requirements are not properly identified and addressed. See subsection 4.5.2.2 of this regulation for ADA requirements.
5.1.2.2 If the utility crosses over or under a railroad, the District Public Works Section shall contact the DelDOT Railroad Section to coordinate. This work is subject to approval by the railroad company.
5.1.3 Fees. No fees are authorized at this time.
5.1.4 Preparation
5.1.4.1 Applications for utility construction permits, plans, and supporting documents shall be submitted to the appropriate District Public Works Section through the UPA.
5.1.4.2 The plans shall show applicable information where relevant to the type of proposed work within DelDOT-maintained portions of public right-of-way, such as:
5.1.4.2.1 Roadway name.
5.1.4.2.2 Width of the public right-of-way and method of right-of-way determination.
5.1.4.2.3 Type of roadway material.
5.1.4.2.4 Width of traveled way.
5.1.4.2.5 Speed limit of the affected highway.
5.1.4.2.6 Proposed work.
5.1.4.2.7 Areas of pavement disturbance including sidewalks and shared use paths.
5.1.4.2.8 Distance from the crossroad or side road to the installation.
5.1.4.2.9 Distance from cross arm to existing public right-of-way.
5.1.4.2.10 Distance from the centerline of the roadway to the installation.
5.1.4.2.11 Type of shoulder material.
5.1.4.2.12 Width of shoulder.
5.1.4.2.13 Approximate bore pit locations.
5.1.4.2.14 Test pit locations.
5.1.4.2.15 Drainage system or systems in the utility area.
5.1.4.2.16 Location of existing utilities, both aerial and underground.
5.1.4.2.17 Trench and restoration details.
5.1.4.2.18 North arrow, scale, and legend.
5.1.4.2.19 Railroad crossings of roadways, if within 1,000 feet of proposed work.
5.1.4.2.20 Location, material type, and width of sidewalk and shared use path.
5.1.4.2.21 Location, material type, and width of pedestrian connections; and
5.1.4.2.22 Sidewalk and pedestrian restoration details.
5.1.4.3 All plans for pressure pipeline installations shall specify the type of transmittant, the design standards for the carrier, and the maximum working pressure or maximum design pressure.
5.1.4.4 Plans for casing shall specify the location, method of installation, and type of casing, size, length, and wall thickness proposed.
5.1.4.5 Traffic Control Plan or proposed Typical Application shall be submitted in accordance with subsection 4.3 of this regulation.
5.1.4.6 When a utility construction permit is needed after a DelDOT highway contract has been awarded, the utility shall obtain written permission from the DelDOT contractor to work in the project area. This policy includes any utility work not caused by the highway construction or improvement of a highway. See Appendix D, located at https://deldot.gov/Business/drc/manuals/utilities-manual-2024/Utility_Regs_2024_Appendix-D.pdf, for Contractor Approval form.
5.2 Utility Construction, Relocation, or Repair Not Due to Highway Construction
5.2.1 A public utility shall not start construction of a new installation, repairs, or relocation until a utility construction permit has been issued, and a master franchise is in place. Refer to subsection 4.2.1 of this regulation for further details including emergency situations. A privately owned facility shall have a utility construction permit and a use and occupancy agreement before any type of installation, repairs, or relocation.
5.2.2 The District Public Works shall be notified at least 1 working day before the start of construction unless otherwise directed in writing. Notification may be given in writing, orally, by email, or by fax. The information transmitted shall include the starting date, road number, and project or permit number. Refer to subsection 4.2.1 of this regulation for further details including emergency situations. The utility shall be responsible for notifications to the public and ensuring they are provided at the proper time.
5.2.3 Permits issued by DelDOT may be suspended or revoked whenever State authorities ascertain a threat to the traveling public. Other causes for suspension or revocation may include lack of response to DelDOT inquiries, noncompliance with State requirements or permit conditions, or improper TTC. Any permit application may be denied if it does not meet the requirements of this regulation.
5.2.4 The utility company or its contractor shall always have a responsible representative at the job site to supervise the work. A copy of the authorized permit and any supporting documentation shall be on site.
5.2.5 Utilities and their contractors shall utilize the Delmarva 811 system in accordance with 26 Del.C. Ch. 8.
5.2.6 Utility companies shall provide as-built plans to the District Public Works Section at the completion of all utility work as outlined in subsection 4.6.3.4 of this regulation. As-built plans shall be submitted in the manner and format specified by DelDOT.

Notes

2 Del. Admin. Code § 2401-5.0
28 DE Reg. 748 (4/1/2025) (Final)

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