(1)
Numbering of Final Orders.
(a) All final
orders that are required to be indexed or listed shall be sequentially numbered
using a two-part number separated by a dash. The number preceding the dash
should indicate the year and the number following the dash should indicate the
numerical sequence of the order issued for that year beginning with the number
"1" each new calendar year. The assigned agency prefix as indicated in
paragraph (c) below shall precede the two-part number. The order category may
be added as a suffix succeeding the two-part number.
(b) Following the agency designation,
two-part number, and order category, the agency may include the discipline and
violation involved in the order and other similar information.
(c) The agency shall submit the prefixes
indicating agency designations to the Department of State for approval as
required in this chapter prior to the adoption of its indexing rule. An agency
prefix designation shall represent the name of the agency and shall not be
identical for different agencies.
(d) The order category shall be abbreviated
as follows:
|
DS
|
-
|
Declaratory statement
|
|
FOI
|
-
|
Final order informal proceeding
|
|
FOF
|
-
|
Final order formal proceeding
|
|
S
|
-
|
Stipulation
|
|
AS
|
-
|
Agreed settlement
|
|
CO
|
-
|
Consent order
|
(e)
Examples of numbers assigned to a declaratory statement of the Department of
Business and Professional Regulation, and to a final order in an informal
proceeding of the Florida Elections Commission are as follows:
|
Agency designation
|
Two-part number
|
Order category
|
Discipline/Board, etc.
|
Violation
|
|
DBPR
|
91-3
|
DS
|
MED
|
1
|
|
DOS
|
2-1
|
92-1
|
FOI
|
FEC
|
(2) System for Indexing Final Orders. Each
agency shall maintain an alphabetical subject matter index or an electronic
data base of final orders required to be indexed.
(a) The alphabetical subject matter index
shall be hierarchical in format. The headings shall be organized by subject and
shall be broad enough to incorporate the subject titles from the Florida
Statutes under which the order is rendered. The name of the indexing agency
cannot be used for subject headings or titles. The indentations below the
subject headings or titles shall be more specific with the final indentation
being the most specific. Related key words (specific words, terms or phrases)
and common and colloquial words shall be cross-referenced. Order numbers shall
be listed sequentially in an indentation immediately below the applicable
heading.
(b) The following examples
illustrate the above indexing principles:
1.
Comprehensive plan
Urban sprawl
Exceptions
DCA 89-2645, DCA 89-2741, DCA 89-3202
2. Urban sprawl
Comprehensive plan. See that
subject.
(c) An
agency may use other indexing principles such as the principles of indexing
used in the Florida Statutes, as follows:
1.
Dietetics and nutrition practitioner
Dietitian (see herein Licenses)
Licenses
Dietitian/nutritionist
PR 91-10; PR 91-32; PR 91-51
Nutritionist (see herein Licenses,
Dietitian/nutritionist)
2.
Nutrition
Nutrition practitioners, See DIETETICS AND NUTRITION
PRACTITIONERS
(d)
The agency shall designate the major subject headings to be used in the index.
These subject headings shall be referred to by the agency indexer and
subsequent similar entries shall be indexed under the existing appropriate
heading. The index must be cumulative for at least one year, updated at least
every 120 days and made accessible to the public.
(e) If an electronic database is used by an
agency, it shall allow users to research and retrieve agency orders by
searching the text of the order and descriptive information about the order,
which shall contain, at a minimum, major subject headings. To promote
consistent, reliable indexing, the indexing system for an electronic database
shall have fixed fields to ensure common usage of search terms by anyone that
uses the system.
(f) In addition to
the indexes required by this chapter, an agency may create additional indexes
for final orders as needed.
