(1) Public Inspection and Duplication. The
following shall be made available from the agency for public inspection and
copying, at no more than cost:
(a) All final
orders which the agency is required to index.
(b) A current subject-matter index
identifying final orders which are indexed.
(c) A list of final orders which are not
indexed, including stipulations, agreed settlements and consent
orders.
(2) Final Orders
Indexed. Only those agency final orders designated in Section 947.071(2), F.S.,
shall be indexed.
(3) Listing of
Final Orders. The agency shall maintain a list of stipulations, agreed
settlements, and consent orders which are excluded from indexing. The list
shall contain the names of the parties to the proceeding and the number
assigned to the final order.
(4)
Numbering of Final Orders.
(a) Indexed final
orders shall be sequentially numbered as rendered using a two-part number
separated by a dash with the first part before the dash indicating the year and
the second part indicating the numerical sequence of the order issued for that
year beginning with number 1 each calendar year. The assigned agency
designation prefix, which is "FCOR", shall precede the two-part
number.
(b) The applicable order
category shall be added as a suffix succeeding the agency designation prefix
and two-part number. The order categories are as follows:
|
PG
|
-
|
Parole Granted
|
|
PR
|
-
|
Parole Revoked
|
|
PSR
|
-
|
Parole Supervision Restored
|
|
PST
|
-
|
Parole Supervision Terminated
|
|
PTE
|
-
|
Parole Terminated Early
|
|
PER
|
-
|
Parole Extraordinary Review
|
|
CRSI
|
-
|
Conditional Release Supervision Imposed
|
|
CRR
|
-
|
Conditional Release Revoked
|
|
CRSR
|
-
|
Conditional Release Supervision Restored
|
|
CRST
|
-
|
Conditional Release Supervision Terminated
|
|
CRTE
|
-
|
Conditional Release Terminated Early
|
|
CRSE
|
-
|
Conditional Release Supervision Terminated
Early
|
|
CTRLR
|
-
|
Control Release Revoked
|
|
CTRLSR
|
-
|
Control Release Restored
|
|
CTRLST
|
-
|
Control Release Supervision Terminated
|
|
CTRLTE
|
-
|
Control Release Supervision Terminated Early
|
|
ARR
|
-
|
Addiction Recovery Supervision Revoked
|
|
ARSR
|
-
|
Addiction Recovery Supervision Restored
|
|
ARST
|
-
|
Addiction Recovery Supervision Terminated
|
|
ARSTE
|
-
|
Addiction Recovery Supervision Terminated
Early
|
|
CMRI
|
-
|
Conditional Medical Release Imposed
|
|
CMRR
|
-
|
Conditional Medical Release Revoked
|
|
CMRSR
|
-
|
Conditional Medical Release Restored
|
|
CMRST
|
-
|
Conditional Medical Release Terminated
|
(c)
Following the order category, the applicable inmate's Department of
Correction's six-digit number shall be inserted.
(5) System for Indexing Final Orders.
(a) The index shall be alphabetically
arranged by main subject headings taken from the Florida Statutes index, when
applicable. The applicable titles of citations of the Florida Statutes
construed within the final order may determine the main subject headings and
subheadings in the index. Main subject headings shall be all capital letters
and shall be flush left on the page followed by relevant subheadings which
shall be initial caps and lower case letters indented. Subheadings and
sub-subheadings at equal indentations shall be alphabetized. The numbers of the
final orders shall be listed sequentially in an indentation immediately below
the applicable subheading. Cross references shall be used to direct the user to
subject headings which contain the relevant information. Related key words
(specific words, terms and phrases) and common and colloquial words shall be
listed and cross referenced to the appropriate main subject headings.
(b) The main subject headings shall be
consulted by the agency's indexer, and subsequent similar entries shall be
indexed under the existing appropriate heading. The index shall be cumulative
and shall be updated and made accessible to the public at least every 120 days.
New main subject headings will be added when necessary. The index shall be
cumulative for one calendar year.
(c) The Office of the Commission Clerk shall
index all final orders. On a weekly basis, designated staff shall provide a
copy of each final order to be indexed, relevant to their particular functional
area. In addition, the Director of Administration shall retain a copy of all
stipulations, agreed settlements and consent orders, which are required to be
listed, but not indexed.
(6) Maintenance of Records. Final orders that
comprise final agency action and that must be indexed pursuant to this chapter
shall be permanently maintained by the agency pursuant to the retention
schedule approved by the Department of State, Division of Library and
Information Services.
(7) Plan and
Procedures for Public Access.
(a) The agency
shall make final orders accessible and available to the public by sequentially
numbering and indexing those orders that are required to be indexed and listing
those final orders that are only required to be listed. The agency shall make
the indexed final orders, subject-matter index, and list available to the
public.
(b) The Office of the
Commission Clerk shall assist the public in obtaining information and access to
agency final orders.
(c) The Office
of the Commission Clerk shall maintain a file of indexed final orders, the
subject-matter index and a list of non-indexed final orders. Upon request, the
Office of the Commission Clerk shall retrieve the final order(s) requested and
make the order(s) available for public inspection or copying, at no more than
cost.
(d) The agency will maintain
and store indexed final orders, the subject-matter index, and a list of
non-indexed final orders in the offices of the agency at 4070 Esplanade Way,
Tallahassee, Florida 32399-2450. The office is open to the public between the
hours of 8:00 a.m. and 5:00 p.m., excluding holidays and
weekends.
