The licensee must maintain fiscal records as required by
Chapter 409, Part III, F.S, Rules
59G-5.020 and 59G-6.040, F.A.C.
There must be a system of accounting used to accurately reflect details of the
ICF/DD operation, including clients' funds held in trust and other client
property. The fiscal and client fund records must be supported by documentation
of all transactions. Documentation of quarterly reconciliation for client fund
records must be kept on file for five years and must be provided to the Agency
for review when requested. The licensee must:
(1) Refund any amount or portion of
prepayment in excess of the amount or portion obligated for services already
furnished if a client leaves the facility prior to the end of any prepayment
period.
(4) Keep complete and
accurate records of all clients' funds, other effects, and property.
(5) Deposit and maintain in an interest
bearing account with a financial institution on behalf of each client, all
money and interest on money held for that client. A copy of the client's bank
account statements and expenditure detail must be provided to the client or
client's representative within seven calendar days of written
request.
(5) Protect clients' funds
from theft, negligence or abuse. Should loss of a client's funds occur, the
licensee will be responsible for reimbursing the client for the full amount of
funds to which he or she is entitled within 30 calendar days of confirmation of
the theft, negligence or abuse of client funds.
(7) Make a final accounting of all personal
effects and money belonging to the client held by the licensee upon the
discharge or death of a client within 30 calendar days after the client's
discharge or death.
Notes
Fla. Admin.
Code Ann. R. 59A-26.005
Rulemaking Authority 400.967 FS. Law Implemented
400.967(2)(e) FS.
Adopted by
Florida
Register Volume 41, Number 236, December 8, 2015 effective
12/21/2015.
