Modification to expand the boundary of a Project Site
selected for approval will be considered by the Trust on a case-by-case basis.
Requests to modify the project boundary shall be submitted to the Trust within
12 months of the approval of the Grant Agreement. Requests for boundary
amendments received after said deadline shall not be considered unless an
exception is granted by the Trust based upon the demonstration of good cause.
Good cause shall be based on whether the boundary modification is necessary to
the successful development and management of the Project Site. The following
procedures are established to guide the submission and review of boundary
modification requests.
(1) A written
request for boundary modification must be submitted and contain the items
listed below. The request must be transmitted with an original signature cover
letter on the
Recipient's letterhead, signed by the appropriate authorized
representative named in the
Grant Agreement, and include a statement binding
the
Recipient to fulfill the commitments made in the request for boundary
modification.
(a) An explanation of how the
proposed modification complies with the intent and purpose of the project as
stated in the original Application;
(b) An explanation of why the requested
boundary change was not contained in the original Application;
(c) An explanation of the effect on the
overall project if the requested modification is not approved;
(d) A written statement signed by the
Recipient detailing any and all changes to the original Application which
result from the boundary modification being proposed; and,
(e) An amended acquisition
plan.
(2) Following
receipt of a request for boundary modification, Trust staff shall conduct a
preliminary review to determine if the information provided includes the
required items listed in this rule chapter. Trust staff shall notify the
Recipient's key contact of any additional information or clarification that is
needed to complete the review.
(3)
Trust staff shall prepare a recommendation for consideration and approval by
the
Trust following the same review procedures used to evaluate the original
Application. The report will contain the following:
(a) Whether the proposed boundary
modification is consistent with the purpose and intent of the original
Application;
(b) Whether the
proposed boundary modification would facilitate the Acquisition of the overall
Project Site;
(c) Whether the
proposed boundary modification would change the final project score if it had
been part of the original Application and whether the revised score would
result in any change in the funding status of the project;
(d) Whether the Trust has funds available to
cover the additional Project Costs and that the increase in the Trust Award
would not exceed the Award limit contained in this rule
chapter.
(4) Trust staff
may conduct a site visit to verify representations made in the boundary
modification request before final approval of the boundary
change.
