The District shall release program funds in accordance with
the terms and conditions set forth in the project agreement. This release of
program funds shall be on a reimbursement only basis. The District shall
reimburse the project sponsor for project costs expended on the project in
accordance with the project agreement. Project funds to be reimbursed will
require the submission of a Reimbursement Request Form and required supporting
documents, FIND Form No. 90-14 (effective date 7-30-02) hereby incorporated by
reference and available from the District office.
(1) Authorized Expenditures: Project funds
shall not be spent except as consistent with the project agreement cost
estimate that was approved by the Board, which shall be an attachment to the
project agreement. This cost estimate will establish the maximum funding
assistance provided by the District and the percentage of funding provided by
each party to the project. The District will pay the lesser of:
(a) The percentage total of project funding
that the Board has agreed to fund, or
(b) The maximum application funding
assistance amount.
(2)
Phase I Reimbursement: In accordance with these rules, reimbursement cannot be
made on a Phase I application until a construction contract is executed by the
applicant for the construction phase of the project. If the Phase I project is
completed but a construction contract is not executed by the three (3) year
project deadline, then the District shall only allow one (1) year from the
Phase I project deadline to enter into the required construction contract
before the Phase I funding is cancelled.
(3) Reimbursement Requests: All project costs
shall be reported to the District and summarized on the Reimbursement Request
Form. All requests for reimbursement shall include supporting documentation
such as billing statements for work performed and cancelled payment vouchers
for expenditures made.
(4)
Retainage: The District shall retain ten percent (10%) of all reimbursement
payments until final certification of completion of the project. The District
shall withhold any reimbursement payment, either in whole or part, for
non-compliance with the terms of this agreement.
(5) Check Presentations: A District
representative shall present the final reimbursement check to the project
sponsor during a public commission meeting or public dedication ceremony for
the project facility.
(6) Recovery
of Additional Project Funding: If the project sponsor receives additional
funding for the project costs from another source that was not identified in
the original application and that changes the agreement cost-share percentage,
the project sponsor shall proportionately reimburse the District's program
funds equal to the cost-share percentage in the approved project agreement. The
project sponsor shall promptly notify the District of any project payments it
receives from a source other than the District.
Notes
Fla. Admin. Code Ann. R. 66B-2.011
Rulemaking Authority 374.976(2) FS. Law Implemented
374.976(1) FS.
New 12-17-90, Amended
6-24-93, Formerly 16T-2.011, Amended 3-31-99, 7-30-02,
3-7-11.
New 12-17-90, Amended 6-24-93, Formerly 16T-2.011, Amended
3-31-99, 7-30-02, 3-7-11.
