Fla. Admin. Code Ann. R. 69I-21.002 - Procedure for Adjustment of State-Owned Property Records

(1) Each agency shall be responsible for maintaining proper records and controls over its property in accordance with chapter 273, F.S.

(2) Each request to adjust property records shall be submitted to the Department and shall contain the following information:

(a) Name of agency;

(b) The property number (if assigned), description, acquisition date, and carrying value (cost);

(c) The date the item was last observed during a physical inventory and the dates of any physical inventories taken subsequent thereto;

(d) A brief description of the reason why it is necessary to charge off the property (lost, stolen, or otherwise unaccounted for);

(e) A copy of an investigative report from the proper law enforcement authority if the item was reported stolen;

(f) A brief description of any action taken to recover the item or its cost from the custodian; and

(g) A brief description of any procedural changes implemented to prevent future losses.

(3) The Department will review the information submitted by the agency and make a recommendation to the Chief Financial Officer with regard to each request. The Department generally will not recommend that missing or lost items be charged off prior to the time that such items have been reported missing during two physical inventories.

(4) These procedures do not apply to the adjustment of property records in connection with the disposal of surplus property pursuant to section 273, F.S.

Notes

Fla. Admin. Code Ann. R. 69I-21.002

Rulemaking Authority 17.29 FS. Law Implemented 17.04 FS.

New 1-8-86, Formerly 3A-21.02, 3A-21.002.

New 1-8-86, Formerly 3A-21.02, 3A-21.002.