(1) The Voucher for Reimbursement of Travel
Expenses, Form DFS-AA-15, (revised 07/06), is hereby incorporated by reference.
Unless an alternative form is approved pursuant to this Section, Form DFS-AA-15
(07/06) shall be used by travelers when requesting claims for reimbursement of
travel expenses and shall be prepared in strict compliance with section
112.061, F.S. All copies or
electronic transmissions of travel vouchers (Form DFS-AA-15 or other approved
form) submitted to the Chief Financial Officer for reimbursement of travel
expenses shall contain the signatures of the traveler and the official
authorizing the travel. Travel vouchers on file at the agency shall contain the
original signatures in written or electronic form. Other evidence of approval
of the travel voucher by the supervisor will be accepted if a copy or
electronic transmission of the travel voucher is not available and would result
in an unreasonable delay in reimbursing the traveler. State agencies are
authorized to omit an authorized traveler's social security number on Form
DFS-AA-15 or other approved form if procedures, including security measures,
are in place to correctly identify the authorized traveler. The authorized
traveler's federal tax identification number will be required for entering the
transaction into the State's accounting system.
(2) The Authorization to Incur Travel
Expense, Form DFS-AA-13 (11/89), is hereby incorporated by reference as if
fully set forth herein and shall be used by all state officers, employees, and
authorized persons when requesting approval for the performance of travel to a
convention or conference. The form shall be signed by such person and his
supervisor, stating that the travel is to be incurred in connection with
official business of the State, and the agency head or his designated
representative shall not authorize or approve such request in the absence of
the appropriate signatures.
(3) The
Application for Advance on Travel Expenses, Form DFS-AA-25 (revised 07/98), is
hereby incorporated by reference as if fully set forth herein and shall be used
by all state officers and employees when requesting an advance for travel
expenses to be incurred.
(4) The
Department has prescribed certain forms and alternative methods of travel
voucher information submission to be used in the processing of travel expenses.
Agencies desiring to use an alternative form or method to meet agency unique
needs shall first obtain the approval of the Department, which approval shall
not be unreasonably withheld. Such requests shall be submitted in writing to:
Bureau of Auditing
Department of Financial Services
200 East Gaines Street
Tallahassee, Florida 32399-0355
Once approved, such alternative forms or methods may be used
in lieu of the uniform form. Upon request, the uniform forms will be provided
to agencies for duplicating purposes. Requests clearly indicating the form
needed should be directed to:
Mail and Supply Center
Department of Financial Services
200 East Gaines Street
Tallahassee, Florida 32399-0317
Notes
Fla. Admin.
Code Ann. R. 69I-42.003
Rulemaking Authority
17.075 (1), 17.29, 112.061(9),
(11) FS. Law Implemented 17.075,
112.061
FS.
New 3-5-90, Amended
1-8-95, 12-29-96, 1-7-98, 11-15-98, Formerly 3A-42.003, Amended
12-27-06.
New 3-5-90, Amended 1-8-95, 12-29-96, 1-7-98, 11-15-98,
Formerly 3A-42.003, Amended 12-27-06.
