Fla. Admin. Code Ann. R. 69I-42.011 - Direct Payment of Expenses by Agency
(1) Direct payment to vendors for the meals
and lodging of an employee required to travel on emergency notice shall be
processed in the same manner as common carrier payments under paragraph
69I-42.007(6)(a),
F.A.C. The voucher shall clearly disclose that payments to vendors are
requested due to the employee being required to travel on emergency
notice.
(2) Direct payment of
travel expenses may be granted with the prior approval of the agency head or
his designee in situations that result in a cost savings to the State.
Avoidance of state sales tax shall not be considered a cost savings to the
State. Direct payment of travel expenses cannot be approved solely for the
convenience of the traveler. The approval must document the cost savings and
shall be included with the voucher submitted for such direct payments, which
shall be supported by sufficient information from the travel vouchers and be
processed in the same manner as common carrier payments under paragraph
69I-42.007(6)(a),
F.A.C. Direct payment may not be made for Class C meals for state employees.
Criteria for cost savings include but are not limited to discount for earlier
payment or free use of a hotel meeting room if the agency has a need for such
room.
(3) The prior approval of the
Department shall be obtained by agencies desiring to use direct billing travel
cards. The written request for approval, accompanied by a copy of the proposed
contract, shall be submitted to the Department prior to execution of the
contract. Requests shall be directed as indicated in subsection (2), above.
Vouchers for the direct payment of common carrier charges shall list each
traveler as a subvendor (pay and charge voucher) and be supported by copies of
travel vouchers.
Notes
Rulemaking Authority 17.075(1), 17.29, 112.061(9) FS. Law Implemented 17.075, 112.061, 215.42 FS.
New 3-5-90, Amended 1-8-95, 12-29-96, Formerly 3A-42.011.
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