Fla. Admin. Code Ann. R. 69I-72.005 - Certification of Surplus Property and Property Disposition
(1) Method of Certification - Property within
the meaning of these rules may be lawfully certified as surplus as provided in
Section 273.05, F.S.
(2) Required Information - The following
information shall be recorded on the individual property record for each item
lawfully certified as surplus property pursuant to section
273.05, F.S.
(a) Date of certification.
(b) Reason for certification (obsolete,
continued use uneconomical or inefficient, or serves no useful
function).
(c) Date of review board
recommendation on certification and reference to location of documentation
thereof.
(d) Reference to location
of documentation evidencing compliance with those rules and guidelines
promulgated by the custodian of surplus property.
(3) Transfer of Property Records - The
individual property records for each item lawfully certified as surplus shall,
upon the custodian's certification, be transferred to a certified surplus
property file.
(4) Methods of
Disposition - Property within the meaning of these rules may be lawfully
disposed of as provided in sections
273.04,
273.05 and
273.055, F.S. Property assigned
to a custodian or a custodian's delegate which is not accounted for during
regular or special inventories shall be subject to the rules regarding
unaccounted for property (See subsection
69I-72.006(7),
F.A.C.).
(5) Required Information -
The following information shall be recorded on the individual property record
for each item lawfully disposed of pursuant to section
273.04,
273.05 or
273.055, F.S.:
(a) Date of disposition.
(b) Authority of disposition (custodian
certification as surplus property, agency resolution, etc., as
appropriate).
(c) Manner of
disposition (sold, donated, transferred, cannibalized, scrapped, destroyed,
traded).
(d) Identity of the
employee(s) witnessing the disposition, if cannibalized, scrapped or
destroyed.
(e) For items disposed
of, a notation identifying any related transactions (such as receipt for sale
of the item, insurance recovery, trade-in).
(f) For property certified as surplus,
reference to documentation evidencing that such property was disposed of in the
manner prescribed by section
273.055(3),
F.S.
(6) Transfer of
Property Records - The individual property record for each item lawfully
disposed of as described in this rule shall be, upon disposition of the item,
transferred to a disposed property file. Destruction of such records shall be
governed by the provisions of chapter 119, F.S.
(7) Control Account - The cost or value of
items lawfully disposed of shall be removed from the control account at the
time of disposition.
Notes
Rulemaking Authority 273.02, 273.025, 273.05, 273.055 FS. Law Implemented 273.02, 273.025, 273.04, 273.05, 273.055 FS.
New 1-13-08, Amended 5-4-14.
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