Pursuant to Section
440.593(1),
F.S., the Division may establish different deadlines for filing required
reports electronically than are otherwise required when reporting information
by other means. Accordingly, notwithstanding the deadlines for filing policy
information by other means as set forth in Section
440.185(7),
F.S., an insurer, other than an individual self-insurer approved under Section
440.38, F.S., must
electronically file the following information in accordance with the provisions
of this rule, and shall have received an Application Acknowledgement Code of
"TA" (Transaction Accepted) by the Division within the following
deadlines:
(1) No later than thirty
days after the effective date of any workers' compensation insurance policy,
contract of insurance, or renewal, every insurer shall send the electronic
Certificate of Insurance.
(2) No
later than thirty days after the issue date of each endorsement to any workers'
compensation insurance policy, contract of insurance, or renewal, every insurer
shall send the electronic Notice of Endorsement.
(3) No later than thirty days after the
effective date of each reinstatement of a cancelled workers' compensation
insurance policy, contract of insurance, or renewal, every insurer shall send
the electronic Notice of Reinstatement.
(4) No later than thirty days prior to the
cancellation or non-renewal of any workers' compensation insurance policy,
contract of insurance, or renewal, other than a cancellation for non-payment of
premium or failure to pay deductible or when cancellation or non-renewal is
requested by the insured, every insurer shall send the electronic cancellation
or non-renewal.
(5) No later than
thirty days prior to the cancellation of any workers' compensation insurance
policy, contract of insurance, or renewal with a policy effective date prior to
October 1, 2003, that is being cancelled for non-payment of premium or failure
to pay deductible, every insurer shall send the electronic cancellation
represented by Triplicate Codes "00-41-59," "00-41-69" and
"00-60-59."
(6) No later than ten
days prior to the cancellation of any workers' compensation insurance policy,
contract of insurance, or renewal with a policy effective date on or after
October 1, 2003, that is being cancelled for non-payment of premium or failure
to pay deductible, every insurer shall send the electronic cancellation
represented by Triplicate Codes "00-41-59," "00-41-69" and
"00-60-59."
(7) No later than ten
days after the cancellation or non-renewal of any workers' compensation
insurance policy, contract of insurance, or renewal for which an insured has
requested cancellation or non-renewal, the insurer shall send the electronic
cancellation or non-renewal to the Division. The electronic cancellation or
non-renewal shall be represented by Triplicate Codes containing Transaction Set
Type Codes "42" & "60," with the exception of Triplicate Code "00-60-64,"
pursuant to the "Transaction Overview" document, located in Section 4 of the
IAIABC EDI Implementation Guide for Proof of Coverage: Insured, Employer,
Header, Trailer & Acknowledgement Records, Release 2.1, 6/01/07 Edition and
Supplement.
(8) An insurer shall
not cancel or non-renew a workers' compensation insurance policy, contract of
insurance, or renewal for underwriting reasons represented by Triplicate Code
"00-60-64" until and unless 30 days have elapsed after the insurer has
electronically sent a cancellation or non-renewal to the Division directly or
through a third party vendor.
